Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew two (2) existing Universal Term Contracts (UTC) for the option to obtain Fire and Smoke Dampers Inspection and Repair Services with Julian Speer Company and Columbus Heating and Ventilating for use by Facility Management as the primary user.
The contracts, PO045296 and PO045299 were established in accordance with Request for Quotation RFQ002460 and authorized under Ordinance Number 2969-2016 and will expire 8/31/2020. In accordance with the bid specifications, the City and Julian Speer Company and Columbus Heating and Ventilating can renew the contract for four (4) one-year terms subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be August 31, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contracts expire August 31, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to renew two (2) Universal Term Contracts for the option to purchase Fire and Smoke Dampers Inspection and Repair Services with Julian Speer Company and Columbus Heating and Ventilating; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into two (2) Universal Term Contracts for Fire and Smoke Dampers Inspection and Repair Services for use by Division of Facility Management and other City agencies; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ002460 with Julian Speer Company and Columbus Heating and Ventilating, deemed the most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and Julian Speer Company and Columbus Heating and Ventilating can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Facility Management in that it is immediately necessary to authorize the Finance and Management Director to renew two (2) Universal Term Contracts with Julian Speer Company and Columbus Heating and Ventilating for the option to obtain Fire and Smoke Dampers Inspection and Repair Services before the current contract expires, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the Universal Term contracts with Julian Speer Company and Columbus Heating and Ventilating, PO045296 and PO045299 for a period of one year, from August 31, 2020 to and including August 31, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.