Explanation
BACKGROUND: The Division of Police was awarded funding through the FY2012 Forensic DNA Backlog Reduction Program from the National Institute of Justice. The award was accepted and funds were appropriated through Ordinance 1836-2012, which passed on September 11, 2012. This federally supported program seeks to improve the infrastructure and analysis capacity of existing state and local crime laboratories that conduct DNA analysis so that they can process DNA samples efficiently and cost effectively. This specific grant has been awarded for DNA analysis, overtime for current analysts to work on casework, equipment, and funds for training current and new DNA analysts in the latest technologies in this ever-evolving field. The official city program contact authorized to act in connections with this $248,307.00 grant is Crime Lab Manager, Jami St. Clair.
Through this grant award, the Crime Lab requested to purchase an AB 3500 Genetic Analyzer and the necessary software so it can meet project goals under the grant and continue to be in compliance with guidelines defined within the solicitation. The genetic analyzer is an instrument used to generate DNA profiles from evidence samples collected from crime scenes. The DNA analysis performed with this instrument is vital to criminal investigations and prosecutions.
BID INFORMATION: The AB 3500 Genetic Analyzer and necessary software were not bid out because Life Technologies is the only vendor that can provide the required items. Per the solicitation guidelines, Life Technologies is the only vendor of capillary electrophoretic genetic analyzers that have been validated for forensic DNA testing as well as the Genemapper IDX software required for the instrument's operations. Furthermore, the analysis software package and maintenance contracts are tied to the analysis equipment. There are no other vendors who can provide the items or services to support this platform. In addition, the Grantor, The National Institute of Justice, has approved this purchase as a sole source purchase. Lastly, Life Technologies is giving the city a trade in credit of $8,000.00 for the return of the inoperable 310 Genetic Analyzer which was purchased over ten years ago.
CONTRACT COMPLIANCE: 330373077 expires 01/30/2015
FISCAL IMPACT: This ordinance authorizes an expenditure of $119,149.68 from the General Government Grant Fund for the purchase of an AB 3500 Genetic Analyzer and necessary software for the Police Crime Lab. The funds were appropriated through Ordinance 1836-2012 which passed on September 11, 2012. There is a total of $149,500.00 appropriated for equipment under Ordinance 1836-2012.
Emergency Designation: Emergency legislation is necessary due to the fact that this equipment is to be used for more efficient DNA casework processing, and to meet funding timelines.
Title
To authorize and direct the City of Columbus Director of Finance and Management to enter into contract with Life Technologies for the purchase of an AB 3500 Genetic Analyzer and necessary software less trade in of a 310 Genetic Analyzer for the Division of Police in accordance with the sole source procurement provisions of the Columbus City Codes, 1959; to authorize the expenditure of $119,149.68 from the General Government Grant Fund; and to declare an emergency. ($119,149.68)
Body
WHEREAS, the City of Columbus Division of Police is in need of an AB 3500 Genetic Analyzer, and
WHEREAS, this purchase was budgeted in the General Grant Fund; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e)(1) sole source of the City of Columbus Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the City of Columbus Director of Finance and Management to enter into contract with Life Technologies for the purchase of an AB 3500 Genetic Analyzer and necessary software for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City of Columbus Director of Finance and Management be and is hereby authorized and directed to enter into contract with Life Technologies for the purchase of an AB 3500 Genetic Analyzer and necessary software less the trade in of a 310 Genetic Analyzer.
SECTION 2. That the expenditure of $119,149.68, or so much thereof as may be needed, is hereby authorized as follows
DIV 30-03 | FUND 220| OBJ LEV (01) 06 | OBJ LEV (03) 6697| OCA# 331207| Amount $104,149.68|
DIV 30-03 | FUND 220| OBJ LEV (01) 02 | OBJ LEV (03) 2224| OCA# 331207| Amount $15,000.00|
SECTION 3. That said contract shall be awarded in accordance with the provisions of Section 329.07(e)(1) sole source of the Columbus City Code, 1959.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage is the Mayor neither approves or vetoes the same.