Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with the C.D. Whitfield Co., LLC for the Jackson Pike Waste Treatment Plant (JPWWTP) ACA / ACB Steam Heat System Project. The work for this project consists of providing steam heating to the Aeration Control Building A (ACA) and Aeration Control Building B (ACB) including steam and condensate piping, pipe insulation, condensate movers and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice To Proceed (NTP) is given by the City.
PROCUREMENT: The Division of Sewerage and Drainage advertised for competitive bid proposals on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on January 8th, 2014 from the following companies:
Name C.C. No. /Exp. Date City/State Status
C.G. Egli, Inc. 31-1378308 / 10/01/2015 Dayton, Ohio MAJ
The C.D. Whitfield Co. LLC 26-0564317 / 01/06/2016 Cleveland, Ohio MAJ
Kirk Williams Co. 31-4401733 / 06/05/2015 Grove City, Ohio MAJ
General Temperature Control Inc. 31-1201236 / 03/13/2014 Canal Winchester, OH MAJ
Fox Mechanical Co. 31-1270804 / 06/05/2015 Lancaster, Ohio MAJ
Ulliman Schutte Constr., LLC 31-1582279 / 08/26/2015 Miamisburg, Ohio MAJ
Six companies submitted bids. These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, the committee recommended that the C.D. Whitfield Co., LLC be awarded the construction contract for the JPWWTP ACA / ACB Steam Heat System project. C.G. Egli, Inc. requested and received permission to withdraw their bid based on a miscalculation.
The Engineer's Estimate was $678,100.50
EMERGENCY DESIGNATION: An emergency designation is requested at this time to enable the project to commence at the earliest time.
CONTRACT COMPLIANCE No: 26-0564317 | MAJ | Exp. 01/06/2016
This company is not debarred or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
ECONOMIC IMPACT: The economic advantage of this project will be the elimination of the plant's purchase of fuel oil, since biogas is already used to fuel the boilers that now will be providing the steam heat. The environmental advantage of this project is that the new steam heating piping system will allow the plant to discontinue burning fuel oil in the boiler in ACB and to remove the underground fuel oil storage tank. No community outreach factors are considered for this project.
FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of $332,252.80 from the General Obligation Bond Fund, Fund 664.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the C.D. Whitfield Co., LLC for the Jackson Pike Waste Treatment Plant Aeration Control Buildings Steam Heat System Project for the Division of Sewerage and Drainage; to transfer within and expend up to $332,252.80 in funds from the Sanitary Sewer General Obligation Bond Fund; and to declare an emergency. ($332,252.80)
Body
WHEREAS, in accordance with the provisions of Section 329.09 of the Columbus City Codes, six bids were submitted and opened on January 8th, 2014 at the office of the Director of Public Utilities; and
WHEREAS, C.G. Egli, Inc. requested and received permission to withdraw their bid based on a miscalculation, and
WHEREAS, the Division of Sewerage and Drainage reviewed and ranked each bid utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, it was recommended that the C.D. Whitfield Co., LLC be awarded the construction contract for the JPWWTP ACA / ACB Steam Heat System project; and
WHEREAS, it is necessary for City Council to authorize the transfer within and expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a construction contract with C.D. Whitfield Co., LLC for the JPWWTP ACA / ACB Steam Heat System project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with C.D. Whitfield Co., LLC, East 37th Street, Cleveland, Ohio 44115, for the JPWWTP ACA / ACB Steam Heat System project, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer within a total of $332,252.80 from within the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Division 60-05 | Obj. Lvl 3 6624:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650351-100001 | WWTF Construction & Contingencies | 643511 | -$332,252.80
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650260-102004 | JPWWTP ACA/ACB Steam Heat | 626024 | +332,252.80
SECTION 3. That the 2013 Capital Improvements budget Ordinance No. 0645-2013 is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650351-100001 | WWTF Construction & Contingencies | $1,700,000 | $1,367,747 | (-$332,253)
664 | 650260-102004 | JPWWTP ACA/ACB Steam Heat | $0 | $332,253 | (+$332,253)
SECTION 4. That the Director of Public Utilities be and hereby is authorized is to expend up to a maximum of $332,252.80 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Div. 60-05 | Obj. Lvl 3: 6624.
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650260-102004 | JPWWTP ACA/ACB Steam Heat | 626024 | +332,252.80
SECTION 5. That the said firm, C.D. Whitfield Co., LLC shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.