Explanation
BACKGROUND: The Fire Division needs to purchase Emergency Medical Services (EMS) medical supplies for use in daily emergency services operations. This legislation authorizes the Finance and Management Director to issue purchase orders for EMS medical supplies from existing Universal Term Contracts established by the Purchasing Office for such purposes with Alliance Medical, Inc., and BoundTree Medical LLC, in the total amount of $200,000.00. EMS medical supplies include, but are not limited to, bandages, IV's, pharmaceuticals, splints, etc. A transfer of funds is necessary to accommodate this expenditure.
Bid Information: Universal Term Contracts exist for these purchases.
Contract Compliance: Alliance Medical - CC#431465457 expires 5/20/2012; BoundTree Medical LLC - CC# 311739487 expires 03/17/2011.
Emergency Designation: Emergency action is requested as funds are needed to keep medical supplies stocked at adequate levels.
FISCAL IMPACT: This ordinance authorizes an expenditure of $200,000 from the General Fund operating budget to purchase medical supplies for the Division of Fire. The Fire Division budgeted $1,000,000 in the 2010 General Fund budget for EMS medical supplies. Approximately $899,187 has been spent and/or encumbered to date. The division spent approximately $968,258 for EMS supplies in 2009 and $1,123,101 in 2008. A transfer of funds is necessary to fund this expenditure and funding exists within the Fire Division's General Fund budget for this transfer.
Title
To authorize and direct the City Auditor to transfer $112,068.00 within the Fire Division's General Fund Budget; to authorize and direct the Finance and Management Director to issue purchase orders for EMS medical supplies from existing Universal Term Contracts established for such purposes with Alliance Medical, Inc., and BoundTree Medical LLC, to authorize the expenditure of $200,000.00 from the General Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Fire Division needs to transfer funds and purchase EMS medical supplies; and
WHEREAS, Universal Term Contracts established by the Purchasing Office exist for these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said medical supplies for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $112,068.00 on behalf of the Fire Division, Dept./Div.: 30-04, as follows:
Transfer From General Fund 010; Object Level 3 5501; OCA 903005; $112,068.00
Transfer To General Fund 010; Object Level 2 2207; OCA 301531; $112,068.00
SECTION 2. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders for the purchase of medical supplies in accordance with the existing Universal Term Contracts established by the Purchasing Office with Alliance Medical, Inc., and BoundTree Medical LLC.
SECTION 3. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's General Fund Budget, Fund 010, Division of Fire No. 30-04, Object Level One 02, Object Level Three 2207, OCA 301531 as follows:
Alliance Medical Contract # FL004367 ~ $75,000.00
BoundTree - Medical Supplies Contract # FL004365 ~ $50,000.00
BoundTree - Pharmaceutical Supplies Contract # FL004364 ~ $75,000.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.