Explanation
Background:
This ordinance will authorize the appropriation, transfer and expenditures for materials and equipment in conjunction with various facility and park improvements. In addition, this ordinance will authorize expenditure corrections for previous 2008 expenses that used Fund 285 and amend the 2008 Capital Improvements Budget.
Materials will include lumber, paint, electrical, building supplies and lighting for park and facility improvements.
Funding for these expenditures is being transferred from the unallocated balance of the Recreation and Parks Permanent Improvement Fund to the Facility Improvements Project Fund.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also necessary in order to have funding available for necessary expenditures.
Fiscal Impact:
$110,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund to meet the financial obligations of these various expenditures.
$110,000.00 is being transferred within the Recreation and Parks Permanent Improvement Fund, as described in Section 4 of this ordinance.
Title
To authorize the appropriation, transfer and expenditure of $110,000.00 within the Recreation and Parks Permanent Improvement Fund for various facility renovations, to amend the 2008 Capital Improvements Budget, and to declare an emergency. ($110,000.00)
Body
WHEREAS, various materials for facility improvements are necessary within the Recreation and Parks Department; and
WHEREAS, expenditure corrections for previous 2008 materials purchased using Fund 285 will be expenditure corrected; and
WHEREAS, emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also necessary to have funding available for necessary expenditures; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the purchase of materials and equipment is necessary for various facility renovations within the Recreation and Parks Department.
SECTION 2. That the expenditure corrections for prior 2008 purchases from the Recreation and Parks Operating Fund 285 are necessary in order to help balance the Department's budget for 2008.
SECTION 3. That the amount of $56,817.27 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
Fund Project Object OCA
Type Dept. Fund No. Level 3 Code Amount
Cap. Proj. 51-01 747 747999 5501 900747 $56,817.27
SECTION 4. That the transfer of $110,000.00 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account for various facility renovations for the Recreation and Parks Department, as follows:
FROM:
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 747999 Unallocated 5501 900747 $56,817.27
Balance
Cap. Proj. 51-01 747 510017 Park and 6621 900747 $48,167.13
Playground
Cap. Proj. 51-01 747 510117 Park and 6621 900747 $ 5,015.60
Playground
TO:
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510035 Facility 6620 640862 $110,000.00
Renovations
SECTION 5. That the expenditure of $110,000.00 or so much thereof as may be necessary, be and is hereby authorized from the unallocated balance of the Recreation and Parks Permanent Improvement Fund 747 as follows, to pay the cost thereof.
Fund Project Project Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510035 Facility 6620 640862 $110,000.00
Renovations
SECTION 6. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008, is hereby amended as follows, in order to provide sufficient budget authority for the execution of this legislation and ord. #1601-2008.
CURRENT:
Fund 747 Project 510017 /Park and Playground /$162,082 (Permanent Improvement Fund)
Fund 747 Project 510035 /Facility Improvements /$0.00 (Permanent Improvement Fund)
Fund 747 Project 510117 /Park and Playground /$5,870 (Permanent Improvement Fund)
Fund 747 Project 747001 /Harold M. Cooper Art Project /$0.00 (Permanent Improvement Fund)
Fund 747 Project 747999 /Unallocated Balance /$126,154 (Permanent Improvement Fund)
Fund 702 Project 510039/ Street Trees/ $200,000 (voted carryover only)
AMENDED TO:
Fund 747 Project 510017 /Park and Playground /$157,912 (Permanent Improvement Fund)
Fund 747 Project 510035 /Facility Improvements /$110,000 (Permanent Improvement Fund)
Fund 747 Project 510117 /Park and Playground /$854 (Permanent Improvement Fund)
Fund 747 Project 747001 /Harold M. Cooper Art Project /$60,000 (Permanent Improvement Fund)
Fund 747 Project 747999 /Unallocated Balance /$42,006 (Permanent Improvement Fund)
Fund 702 Project 510039/ Street Trees $200,013 (Voted Carryover Only)
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.