Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Miles-McClellan Construction Company, Inc. for the Cultural Arts Center Renovations 2025 Project. The contract amount is $305,578.00, with a contingency of $20,000.00, for a total of $325,578.00.
The exterior portion of the project at the Priscilla R. Tyson Cultural Arts Center will include applying weatherproofing material to protect the facility. The project will also repaint the wood and metal elements. This project is a continuation of exterior improvements that began with tuck pointing the exterior brick in 2023. This work will complete the exterior improvements and extend the life of the facility.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 28, 2025 and received by the Recreation and Parks Department on August 21, 2025. Bids were received from the following companies:
Miles-McClellan Construction $305,578.00
Setterlin Building Company $497,750.00
Elford $3,000,000.00
2K General Company withdrawn
HGC Construction non-responsive
Metro Property Services non-responsive
After reviewing the bids that were submitted, it was determined that Miles-McClellan Construction Company, Inc. was the lowest and most responsive bidder. Miles-McClellan Construction Company, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Miles-McClellan Construction Company, Inc.
2100 Builders Place
Columbus, Ohio 43204
Toni Callaghan, (614) 487-4477
Contract Compliance Number: 004557
Contract Compliance Expiration Date: January 9, 2027
Emergency Justification: Emergency action is requested to keep the project on schedule to minimize impacts to scheduled exhibits, classes, and venue rentals that are scheduled for the spring of 2026.
Benefits to the Public: This unique facility provides access to fine arts and special events within a historic setting. These improvements aim to ensure all residents can access this space and anticipate future needs.
Community Input/Issues: This project was deemed necessary based upon data provided by the 2023 CIP Scoping Project, staff reports, and community 311 requests.
Area(s) Affected: Downtown (55)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by providing a high level of upkeep of special use spaces.
Fiscal Impact: $325,578.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Miles-McClellan Construction Company, Inc. for the Cultural Arts Center Renovations 2025 Project; to authorize the expenditure of $325,578.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($325,578.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Miles-McClellan Construction Company, Inc. for the Cultural Arts Center Renovations 2025 Project; and
WHEREAS, it is necessary to authorize the expenditure of $325,578.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Miles-McClellan Construction Company, Inc., to keep the project on schedule to minimize impacts to scheduled exhibits, classes, and venue rentals that are scheduled for the spring of 2026, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Miles-McClellan Construction Company, Inc. for the Cultural Arts Center Renovations 2025 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $325,578.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.