Explanation
1. BACKGROUND
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee. This committee provides input and makes recommendations to the Ohio Public Works Commission for fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. MORPC's costs for Round 25 are prorated to local jurisdictions based on the total funds ultimately awarded to each jurisdiction.
The Department Public Service, Division of Design and Construction, was awarded a total of $1,930,275.00 for the Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104-Williams Road project. The Division's administrative cost as determined by MORPC is .371090616% of this total, or $7,163.07. The expenditure of this amount is authorized by this legislation.
2. FISCAL IMPACT
Funds in the amount of $7,163.07 are available within the Street and Highway Improvement Fund for this expense.
A C.I.B. amendment is necessary to establish funding in the appropriate project detail for this expense.
3. EMERGENCY DESIGNATION
Emergency action is requested to authorize this expenditure as soon as possible in order to promote and be consistent with accurate accounting practices.
Title
To authorize the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for staff support services rendered in connection with the State Capital Improvement Program and Local Transportation Improvement Program for the Division of Design and Construction; to amend the 2012 Capital Improvement Budget; to authorize and direct the City Auditor to appropriate and transfer $7,163.07 within the Street and Highway Improvement Fund; to authorize the transfer of funds between the Street and Highway Improvement Fund and the Local Transportation Improvement Fund and to appropriate and expend $7,163.07 from the Local Transportation Improvement Fund for this purpose; and to declare an emergency. ( $7,163.07)
Body
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) renders staff support services to the District Three Public Works Integrating Committee in connection with the State Capital Improvement Program and the Local Transportation Improvement Program, Round 25; and
WHEREAS, the cost of these services is assessed as a percentage of funds awarded to the City of Columbus Division of Design and Construction; and
WHEREAS, it is necessary to amend the 2012 C.I.B. and authorize the expenditure of $7,163.07 for the purpose of providing payment to MORPC for these services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this expenditure needs to be authorized as soon as possible in order to promote and be consistent with accurate accounting practices; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to make payment of $7,163.07 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, OH 43215 for staff support services rendered in connection with Round 25 of the State Capital Improvement and Local Transportation Improvement Programs for the Division of Design and Construction.
SECTION 2. That the 2012 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
766 / 766999-100000 / Unallocated Balance (Carryover) / $3,388,181.00 / ($7,164.00) / $3,381,017.00
766 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104-Williams Road(Carryover) / $0.00 / $7,164.00 / $7,164.00
SECTION 3. The sum of $7,163.07 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $7,163.07
SECTION 4. That the transfer of cash and appropriation within fund 766, The Street and Highway Improvement Fund, No. 766 be authorized as follows:
Transfer from:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / Unallocated Balance / 06-6600 / 766999 / $7,163.07
Transfer to:
Fund /Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104-Williams Road / 10-5501 / 710326 / $7,163.07
SECTION 5. That the transfer of monies between the Street and Highway Improvement Fund, No. 766 and the Local Transportation Improvement Fund, No. 763 be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Drive Phase B SR104-Williams Road / 10-5501 / 710326 / $7,163.07
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591191-100000 / Alum Creek Drive Phase B / 80-0886 / 591191 / $7,163.07
SECTION 6. That from the unappropriated monies in the Local Transportation Improvement Fund, No. 763, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2012, the sum of $7,164.00 is appropriated for the Department of Public Service, Division of Design and Construction, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591191-100000 / Alum Creek Drive Phase B / 06-6600 / 591191 / $7,163.07
SECTION 7. That for the purposes of making this payment, the expenditure of $7,163.07, or so much thereof as may be necessary, be and hereby is authorized from Fund 763, the Local Transportation Improvement Fund for Dept.-Div. 59-12, Division of Design and Construction as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591191-100000 / Alum Creek Drive Phase B / 06-6631 / 591191 / $7,163.07
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.