Explanation
BACKGROUND: The purpose of this ordinance is to authorize the City Auditor to create a new subfund within the City's Special Purpose Fund to account for the activities of the Music in the Air Program at the Columbus Recreation and Parks Department. The current existing cash and appropriation will be transferred to the newly established fund.
In order to properly track and account for these monies in a non-grant format, we are requesting that the City Auditor create a new subfund within the City's Special Purpose Fund, Fund No. 223.
FISCAL IMPACT: Currently, revenues and donations collected from the Recreation and Parks Festivals are deposited into the Recreation and Parks Grants Fund No. 286, to the Music in the air Grant No. 518626. Utilizing the City's Special Purpose Fund provides the best means for properly tracking and accounting for these monies.
At the writing of this ordinance, there is $110,242.40 available in Grant No. 518626 for new appropriation to this newly established fund. This ordinance will authorize the City Auditor to transfer the unencumbered cash balance of Grant No. 5186260 to the City's Special Purpose Fund and appropriate those monies to the Recreation and Parks Department for the continuation of the Music in the Air Programs.
Title
To authorize an appropriation of $110,242.40 from the unappropriated balance of the Recreation and Parks Grant Fund to the Recreation and Parks Special Purpose Fund for various services during 2014 funded through donations; to authorize the City Auditor to create a new subfund within the City's Special Purpose Fund to account for Music in the Air activities; to authorize that any such future deposits as the City may receive into these subfunds are hereby deemed to be appropriated; and to declare an emergency. ($110,242.40)
Body
WHEREAS, it is in the best interest of the City to authorize any such future deposits as the City may receive into these subfunds are hereby deemed to be appropriated; and
WHEREAS, it is necessary to appropriate $110,242.40.00 to the Recreation and Parks Department for various staffing, service and supply costs during 2014; and
WHEREAS, in order to properly account for these revenues and expenses, it is necessary for the City Auditor to create a new subfund within the City's Special Purpose Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to appropriate said funds for necessary expenditures for the preservation of public health, peace, property and safety and to carry on services without interruption; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to establish a subfund within the City's Special Purpose Fund, Fund No. 223, titled Music in the Air Subfund, in order to properly track and account for the fiscal activities of the Music in the Air Program.
SECTION 2. That all revenues arising from the Music in the Air Program shall be deposited into said subfund within the Special Purpose Fund, Fund No. 223.
SECTION 3. The City Auditor is hereby authorized to transfer cash, current appropriation, and any related documents from grant #518626, Fund 286 to the City's Special Purpose Fund 223, Sub fund and OCA to be determined.
SECTION 4. That an amount up to, but not to exceed, the cash in the fund not encumbered for any other purpose is hereby appropriated within the Special Purpose Fund, Fund 223, Sub fund No.: to be assigned by the Auditor's Office, OCA Code; to be assigned by the Auditor's Office, Object Level Three - 3336.
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Recreation and Parks Director, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. Any such future deposits as the City may receive are hereby deemed to be appropriate for the Recreation and Parks Department.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.