Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path (North) & Bikeway Development - Hudson Street/Mock Road project and to provide payment for construction administration and inspection services.
The Pedestrian Safety Improvements - Olentangy River Road Shared Use Path (North) & Bikeway Development - Hudson Street/Mock Road project consists of improvements to Olentangy River Road, Hudson Street, and Mock Road, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Olentangy River Road: The first part of this project encompasses the West Olentangy area, Community Planning Area (CPA) 09, and consists of the construction of a 10 foot wide shared use path along the west side of Olentangy River Road between Ackerman Road and N. Broadway. Work includes signage, storm sewers, traffic signals, shared use path construction and curb ramps.
Hudson Street/Mock Road: The second part of this project encompasses the Near North/University area (CPA 13) and consists of Share the Road pavement markings and signage on Neil Avenue from Paterson to Hudson Street, Hudson Street from Neil Avenue to Rankin Avenue, Rankin Avenue from Hudson Street to Mock Road, Mock Road from Rankin Avenue to Bar Harbor Road, Bar Harbor Road from Mock Road to Bethesda Avenue, Bethesda Avenue from Bar Harbor Road to Sunbury Road. The project includes constructing a Shared Use Path parallel to Sunbury Road from Bethesda Avenue to the Alum Creek Shared Use Path North of Bethesda. Work includes signing, pavement marking, shared use path construction, installation of a rectangular rapid flashing beacon.
The estimated Notice to Proceed date is July 14, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on May 27, 2014, (four majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $1,293,850.20 Columbus, OH Majority
Columbus Asphalt Paving Inc. $1,311,178.10 Columbus, OH Majority
Decker Construction Company $1,320,167.90 Columbus, OH Majority
Shelly and Sands, Inc. $1,438,981.83 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder for their bid of $1,293,850.20. The amount of construction administration and inspection services will be $129,385.02.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382 and expires 10/3/15.
3. FISCAL IMPACT
Funding in the amount of $1,423,235.22 is available for this project within the Streets and Highways G.O. Bond Fund, No. 704. A transfer of cash and budget authority is necessary to align funding with this project expenditure. This ordinance is contingent on the 2014 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary work to commence as early as possible to ensure the safety of the traveling public.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path (North) & Bikeway Development - Hudson Street/Mock Road project; to authorize the expenditure of up to $1,423,235.22 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,423,235.22)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path (North) & Bikeway Development - Hudson Street/Mock Road project; and
WHEREAS, work on this project consists of improvements to Olentangy River Road, Hudson Street, and Mock Road, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, bids were received on May 27, 2014, and tabulated on May 28, 2014, for the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path (North) & Bikeway Development - Hudson Street/Mock Road project, and a satisfactory bid has been received; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path (North) & Bikeway Development - Hudson Street/Mock Road project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Company; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 540002-100037 / Bikeway Development - Sullivant Corridor East-West Connector (Voted Carryover) / $600,000 / ($171,272) / $428,728
704 / 540002-100042 / Bikeway Development - Henderson Road - Olentangy River Road to West of Kenny (Voted Carryover) / $172,082 / ($65,420) / $106,662
704 / 540002-100001 / Bikeway Development - Hudson Street/Mock Road (Voted Carryover) / $0.00 / $236,692 / $236,692
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund, 704 be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100037 / Bikeway Development - Sullivant Corridor East-West Connector (Voted Carryover) / 06-6600 / 740237 / $171,271.77
704 / 540002-100042 / Bikeway Development - Henderson Road - Olentangy River Road to West of Kenny (Voted Carryover) / 06-6600 / 740242 / $65,419.30
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100001 / Bikeway Development - Hudson Street/Mock Road (Voted Carryover) / 06-6600 / 740201 / $236,691.30
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219, for the construction of the Pedestrian Safety Improvements - Olentangy River Road Shared Use Path (North) & Bikeway Development - Hudson Street/Mock Road project in the amount of $1,293,850.20 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $129,385.02.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $1,423,235.22 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Contract - $1,293,850.20
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6631 / 591089 / $1,078,676.29
704 / 540002-100001 / Bikeway Development - Hudson Street/Mock Road / 06-6631 / 740201 / $215,173.91
Inspection - $129,385.02
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6687 / 591089 / $107,867.63
704 / 540002-100001 / Bikeway Development - Hudson Street/Mock Road / 06-6687 / 740201 / $21,517.39
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.