Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd. for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, Division of Power and Water Contract No. 1145.
This project is for the evaluation and potential design of improvements to the Division of Power and Water's 910 Dublin Road Administrative Building and 3568 Indianola Avenue Building. The Building Improvements project is a three step project.
The first phase included the evaluation of the 910 Dublin Road building HVAC system, façade/windows, and ADA compliance for access to the building and its restrooms. Additionally, Dynamix Engineering Ltd. completed an analysis for 3568 Indianola Avenue to determine various options for housing the Meter Operations group which currently work out of that facility. Phase one is now complete and Dynamix has made recommendations for necessary upgrades and improvements for each building. With approval of Dynamix's recommendations by the City, phase two will consist of modifying the agreement for design services.
Modification No. 1 will provide for phase two, which include design services of the approved improvements at 910 Dublin Road and design of fire protection/fire alarm systems for the 3568 Indianola Avenue facility. The building improvements that will be designed under this contract modification will provide substantial energy savings with the increased efficiency of the HVAC system to be designed as well as increased efficiency of the plumbing fixtures. This project will also provide improved social impacts with the design of ADA compliant building access and public restroom facilities. Design of the fire alarm/fire suppression modifications and a PA system for the buildings will reduce the risks of loss of life and property under emergency situations.
2. FUTURE CONTRACT MODIFICATIONS:
Phase one, authorized under Ordinance No. 0714-2010, stated the agreement would be modified in order to provide for phase two (design) services. The agreement may also be modified again for phase three (construction) services, or it may be split between Dynamix (review of shop drawings, etc.) and another consultant that will be responsible for Construction Administration/Observation services.
2.1 Amount of additional funds to be expended: $432,472.31
Original Contract Amount: $ 264,981.65
Modification #1 (current) $ 432,472.31
Amount of original contract and Mod #1: $ 697,453.96
2.2 Reasons additional goods/services could not be foreseen:
This modification was anticipated and explained in the original agreement authorized under Ordinance No. 0714-2010. This Ordinance stated the agreement would be modified in order to provide for step two (design) services, as well as a possible second modification for step three (construction) services.
2.3 Reason other procurement processes are not used:
Dynamix performed the evaluation and recommendations for each of the facilities and are familiar with the project. It is mandatory that we proceed immediately with the fire suppression/fire alarm design and improvements at 3568 Indianola Avenue for safety reasons.
2.4 How cost of modification was determined:
A proposal from Dynamix Engineering was submitted to the City upon request.
3. CONTRACT COMPLIANCE INFO: 31-1536631, (expires 7/6/13), M1A
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynamix Engineering Ltd.
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd. for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project; to authorize a transfer and expenditure of $432,472.31 within the Water Build America Bonds Fund; and to authorize an amendment to the 2011 Capital Improvements Budget. ($432,472.31)
Body
WHEREAS, Contract No. EL010704 was authorized by Ordinance No. 0714-2010 passed June 14, 2010, was executed on July 14, 2010, and was approved by the City Attorney on July 16, 2010; and
WHEREAS, Phase one provided the evaluation of improvements to the Division of Power and Water's 910 Dublin Road Administrative Building and 3568 Indianola Avenue Building; and
WHEREAS, Modification No. 1 is needed to provide for Phase two design services of the approved improvements at 910 Dublin Road and design of fire protection/fire alarm systems for the 3568 Indianola Avenue facility; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd. for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with Dynamix Engineering Ltd. for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, for the Division of Power and Water, in the amount of $432,472.31.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $432,472.31 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept./Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$432,472.31
609 | 690026-100002 (carryover) | 910/Indianola Imp's | 692602 | +$386,816.39
609 | 690026-100007 (carryover) | Indianola Fire Suppression | 692606 | +$45,655.92
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690370-100000 (carryover) | Upground Reservoir | $89,020,069 | $88,587,596 | -$432,473
609 | 690026-100002 (carryover) | 910/Indianola Imp's | $0 | $386,817 | +$386,817
609 | 690026-100007 (carryover) | Indianola Fire Suppression | $0 | $45,656 | +$45,656
SECTION 5. That the expenditure of $432,472.31 is hereby authorized for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Object Level Three 6686, Project Numbers, OCA Codes, and Amounts, as follows:
Project No. OCA Project Name Amount
690026-100002 692602 910 Dublin Rd. Bldg. Imp's $386,816.39
690026-100007 692607 Indianola Fire Suppression $ 45,655.92
$432,472.31
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.