Explanation
1. Background: This legislation authorizes the Director of Public Utilities to enter into a professional services contract for General Engineering Services with R.W. Armstrong & Associates, Inc. for the Division of Sewerage and Drainage (Sanitary and Storm Water). This award will establish a "blanket" type of service contract to augment existing engineering personnel for design services, surveying, easement preparation and any other general design services on an as-authorized, as-needed basis within SSES, SMOC, and the TE Sections of the Department of Public Utilities, Division of Sewerage and Drainage. This agreement is a multi-year agreement that will cover the years of 2011 through 2013.
This Ordinance authorizes an expenditure of $200,000.00 from Sanitary Sewers and $100,000.00 from Storm Water for a total expenditure of $300,000.00 from the capital improvements funds from Division of Sewerage and Drainage.
2. Procurement Information: The Division advertised for Requests for Proposals on the City of Columbus's Vendor Services' website and in the City Bulletin in accordance with the provisions of Section 329.14 of the Columbus City Code. The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. environmentally preferable offeror, and 4. local workforce.
The bid date for the Requests for Proposals (RFP's) was December 17, 2010. The following fifteen proposals were submitted for evaluation:
Company Name |
Compliance # |
Expiration |
Type |
City |
St |
Pomeroy & Associates, Inc. |
31-1568332 |
11/24/2011 |
MAJ |
Worthington |
OH |
Korda/Nemeth Engineering, Inc. |
31-0922991 |
8/26/2011 |
MAJ |
Columbus |
OH |
Resource International, Inc. |
31-0669793 |
6/3/2012 |
FBE |
Columbus |
OH |
R.W. Armstrong & Associates, Inc. |
35-1062227 |
9/21/2011 |
MAJ |
Columbus |
OH |
American StructurePoint, Inc. |
35-1127317 |
11/23/2011 |
MAJ |
Columbus |
OH |
EMH&T |
31-0685594 |
9/21/2011 |
MAJ |
Columbus |
OH |
Columbus Engineering Consultants, Inc. |
31-0716498 |
4/19/2012 |
ASN |
Columbus |
OH |
Strand |
39-1020418 |
11/13/2011 |
MAJ |
Madison |
WI |
Black & Veatch |
43-1833073 |
10/30/2011 |
MAJ |
Columbus |
OH |
M-E Companies |
31-1442777 |
2/16/2012 |
MAJ |
Westerville |
OH |
Bird-Houk a Div. of OHM |
31-1366142 |
11/11/2011 |
MAJ |
Livonia |
OH |
Ribway Engineering Group, Inc. |
31-1406579 |
1/4/2012 |
MBE |
Columbus |
OH |
W.E. Stilson Consulting Group |
31-1702689 |
10/5/2012 |
MAJ |
Columbus |
OH |
Dynotec, Inc. |
31-1319961 |
5/13/2011 |
MBE |
Columbus |
OH |
Jones-Stuckey, Ltd, Inc. |
31-0723296 |
1/6/2013 |
MAJ |
Columbus |
OH |
Two consulting firms will be selected to perform the required services under this contract. Upon review of the technical proposals, the bidders were ranked using the criteria mentioned above and Resource International, Inc. and R.W. Armstrong & Associates, Inc. were selected as the two firms to perform the services for this project. Separate legislation authorizes the Director of Public Utilities to enter into a professional services contract with Resource International, Inc.
3. Contract Compliance No: 35-1062227 | MAJ | Expires 09/21/2011
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
4. Emergency Designation: Emergency designation is requested at this time due to recent storm events. There are many areas in the City which require immediate engineering evaluations to remedy the current situation. This contract will allow for quick resolution to these situations
5. Fiscal Impact: This legislation includes a transfer of funds within the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 664, and an amendment to the 2011 Capital Improvements Budget. There is sufficient cash and authority within the Storm Build America Bonds Fund for Stormwater's portion of these expenditures.
Title
To authorize the Director of Public Utilities to enter into a professional services contract with R.W. Armstrong & Associates, Inc. in the amount of $300,000 for General Engineering Services for the Division of Sewerage and Drainage; to transfer within and expend $200,000.00 from the Sanitary Sewer General Obligation Bond Fund; to expend $100,000.00 from the Storm Build America Bonds Fund; to amend the 2011 Capital Improvements Budget; and to declare an emergency. ($300,000.00)
Body
WHEREAS, fifteen technical proposals for General Engineering Services were submitted to the Department of Public Utilities' Division of Sewerage and Drainage on December 17, 2010 in accordance with the provisions of Section 329.14 of the Columbus City Code; and
WHEREAS, Resource International, Inc. and R.W. Armstrong & Associates, Inc. were the two firms selected to perform the design services for projects in this group based on criteria set forth in Columbus City Codes; and
WHEREAS, R.W. Armstrong & Associates, Inc. has been selected for this legislative request to provide the design services for projects in this group based on criteria set forth in Columbus City Codes; and
WHEREAS, under the terms of this contract the City has the right to renew the contract for an additional two years, subject to the approval of a contract modification by City Council; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Sanitary Sewer General Obligation Bond Fund, Fund 664, and the Director of Public Utilities to expend those funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a professional services contract for General Engineering Services for the Division of Sewerage and Drainage (Sanitary and Storm Water); for the immediate preservation of the public health, peace, property and safety; Now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional services contract for General Engineering Services - for the Department of Public Utilities, Division of Sewerage and Drainage (Sanitary and Storm Water) with R.W. Armstrong & Associates, Inc., 471 East Broad Street, Suite 2010, Columbus, Ohio 43215; in the amount of $300,000; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $200,000 within the Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sanitary Sewer General Obligation Bond Fund, Fund No. 664, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | change
650034-100000 | Blacklick Creek Interceptor | 651034 | -$200,000.00
To:
Project No. | Project Name | OCA Code | change
650113-100000 | General Engineering Services | 664113 | +$200,000.00
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $200,000.00 from the Sanitary Sewer General Obligation Bond Fund for the General Engineering Services Project | Fund 664 | Div. 60-05 | Proj. 650113-100000 | 664113 | Object Level Three 6676.
Section 4. That the 2011 Capital Improvements Budget Ordinance 0266-2011 is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
650034-100000 | Blacklick Creek Interceptor | $241,921 | $41,921 | (-$200,000)
650113-100000 | General Engineering Services | $0 | $200,000 | (+$200,000)
Section 5. That the Director of Public Utilities be and hereby is authorized to expend a total of $100,000.00 from the Storm Build America Bonds Fund for the General Engineering Services Project | Fund 676 | Div. 60-15 | Proj. 610762-100000 | OCA 676762 | Object Level Three 6682.
Section 6. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
Section 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.