Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with EMG, Inc. for professional consulting services to assess the physical condition of building components of various City owned facilities. The assessments allow the City to prioritize necessary renovations and/or replacement of the deficient and or/aged components.
The selection of the vendor for professional consulting services is in accordance with the competitive bidding provisions of the Columbus City Code. Requests for Statements and Qualifications were sent out and seventeen proposals were received (FBE, MBE, 4 *ASN): Dynamix Engineering Ltd., O & S Associates, SHP Leading Design, JL Bender, Hardlines Design Company, *HKI Associates, CDM, EMG, *DLZ Architecture, Inc., Schooley Caldwell Associates, Inc., RP Architects, Inc., *Metro CD Engineering, LLC., Schorr Architects, Inc., Four Seasons, *CTL Engineering, Inc., American Structurepoint, Inc., and Heapy Engineering.
Emergency action is requested to initiate these assessments as a number of facilities have not been evaluated for some time.
EMG Contract Compliance No. 02-0655997, expiration date October 9, 2013.
Fiscal Impact: The cost of this contract is $300,000.00. The current unencumbered cash balance in the Gov'l SuperB.A.B.'s (Build America Bonds) Fund is $100,000. An additional $200,000.00 will be transferred between projects within the Construction Management Capital Improvement Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with EMG, Inc. for professional consulting services to assess and evaluate the condition of various City owned facilities; and to authorize the expenditure $300,000.00 from the Gov'l SuperB.A.B.'s (Build America Bonds) Fund and the Construction Management Capital Improvement Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to transfer funds within the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management for professional consulting services to assess the conditions of City owned facilities; and
WHEREAS, the Finance and Management Department advertised Requests for Statement of Qualifications (RFSQ); and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize to enter into a contract on behalf of the Office of Construction Management with EMG, Inc. for professional consulting services to assess the conditions of City owned facilities, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovations - Various 570030-100120 (Unvoted Carryover) $304,431|$179,431|($125,000)
Facility Renovations - Various 570030-100120 (Councilmanic SIT Supported)
$1,403,000|$1,328,000|($75,000)
Building Evaluations 570030-100205 (Unvoted Carryover) $0|$125,000|$125,000
Building Evaluations 570030-100205 (Councilmanic SIT Supported) $0|$75,000|$75,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund, Fund 733 as follows:
FROM:
Dept/Div: 45-27| Fund: 733| Project Number 570030-100120|Project Name -Facility Renovations - Various |OCA Code: 733120|OL3: 6620| Amount: $200,000.00
TO:
Dept/Div: 45-27| Fund: 733| Project Number 570030-100205|Project Name - Building Evaluations |OCA Code: 730205|OL3: 6620| Amount: $200,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with EMG, Inc. for professional consulting services to assess the conditions of City owned facilities
SECTION 4. That the expenditure of $300,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Dept./Div.: 45-27
Fund: 707
Project: 570030-100205
OCA Code: 773205
Object Level 1: 06
Object Level 3: 6680
Amount: $100,000.00
Dept./Div.: 45-27
Fund: 733
Project: 570030-100205
OCA Code: 730205
Object Level 1: 06
Object Level 3: 6680
Amount: $200,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves or vetoes the same.