Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Insight Public Sector for the purchase of fifty (50) Panasonic HD Arbitrator cameras and necessary hardware/accessories to be installed on Police Interceptors. These purchase orders will be established in accordance with the terms and conditions of a State of Ohio Cooperative Contract with Insight Public Sector. Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts.
The Insight Public Sector (vendor #007309) State of Ohio cooperative contract 534242 ($298,761.00 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $298,761.00 from the Special Income Tax fund with Insight Public Sector for the purchase of fifty (50) Panasonic HD Arbitrator cameras and necessary hardware/accessories to be installed on Police Interceptors. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions and associated up-fitting. Approximately $7.5 million was expended in 2017 for vehicles and associated up-fitting and $6.0 million in 2016.
Emergency action is requested to ensure that purchase orders can be established prior to the State of Ohio cooperative contract expiration date.
Title
To authorize the Finance and Management Director to establish purchase orders with Insight Public Sector for the purchase of Panasonic HD Arbitrator cameras and necessary hardware/accessories to be installed on Police Interceptors, in accordance with the terms and conditions of State of Ohio Cooperative Contracts; to authorize the appropriation and expenditure of $298,761.00 from the Special Income Tax fund; and to declare an emergency. ($298,761.00)
Body
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in State of Ohio Cooperative Contracts; and
WHEREAS, the State of Ohio Cooperative contract with Insight Public Sector, Contract #534242, is available for the City's use for the purchase of police vehicle cameras, Panasonic HD Arbitrator cameras, and necessary hardware/accessories; and
WHEREAS, there is a need to purchase fifty (50) Panasonic HD Arbitrator cameras and necessary hardware/accessories to be installed on Police Interceptors; and
WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders for the purchase of Panasonic HD Arbitrator cameras and necessary hardware/accessories to be installed on Police Interceptors, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders for the purchase of fifty (50) Panasonic HD Arbitrator Cameras and necessary hardware/accessories to be installed on Police Interceptors, pursuant to the terms and conditions of State of Ohio Cooperative Contracts, as follows:
State Contract No. 534242; Insight Public Sector; CC# 36-3949000
Purchase Panasonic HD Arbitrator Cameras and necessary hardware/accessories ($298,761.00)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $298,761.00 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 0958-2018 Legislation Template.xls
SECTION 3. That the expenditure of $298,761.00 or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 0958-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.