Explanation
BACKGROUND: For the option to purchase Small Tools for Division of Water, the biggest user, and all City agencies. The term of the proposed option contracts would be three years, with an expiration of March 31, 2009, with a one year option to renew. The Purchasing Office opened formal bids on February 2, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001886. One hundred ten (MAJ:103, MBE:5, FBE:2) bids were solicited; seventeen (MAJ:17) bids were received.
Seven of the bids received were deemed non-responsive due to submittal of Terms and Conditions, not submitting catalogs or pricing information, or not returning entire bid document, as required. Of the remaining bidders, the Purchasing Office is recommending award of nine (9) contracts to the lowest, responsive, responsible and best bidders for the following items:
Edco Tools & Supply, Inc., MAJ, CC#34-1040573, Items 2-4, 6, 12, 14-21, 24, 27-30, 32, 36, 37, 42, 44, 46-51, 54, 56-61, 67-69, 72, 74-79, 81, 82, 84, 88, 90, 91, 95, and 96.
Goss Supply Co., MAJ, CC#31-4378081, Items 1, 7, 25, 45,64, 66, and additional manufacturers Waterloo, Bondus, Blackhawk (Hand Tools), Morse, DrillCo, Coleman Cable, and Safeway Slings.
Fastenal Company, MAJ, CC#41-0948415, Additional manufacturers Craftsman, Apex, and Armstrong.
Hilti, Inc., MAJ, CC#06-0732334, Item 39.
Hertz Equipment Rental, MAJ, CC#13-6174127, Items 52 and 85.
National Diamond, MAJ, CC#65-0335316, Additional manufacturers National Diamond.
Napa Auto Parts, MAJ, CC#58-0254510, Items 23 and 62.
Ohio Power Tools, MAJ, CC#31-1077158, Items 13, 55, and additional manufacturers Ajax, Wright, United Abrasives and Champion.
Spartan Tool Co., Inc., MAJ, CC#31-0944017, - Items 8, 65, 71, 93, 94 and additional manufacturers Green Bull Ladders, and S & K.
No award will be made for Items 10, 11, 22, 26, 31, 33-35, 38, 40, 41, 43, 63, 70, 80, 83, 86 and 92. No bids were received for Items 5, 9, 53, 73, 87 and 89.
None of the companies are debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into nine (9) contracts for the option to purchase Small Tools with Edco Tools & Supply, Inc., Fastenal Company, Goss Supply Co., Hertz Equipment Rental, Hilti, Inc., National Diamond, Napa Auto Parts, Ohio Power Tools and Spartan Tool Co., Inc., to authorize the expenditure of nine dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($9.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 2, 2006, and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure small tools are supplied without interruption this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Small Tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Small Tools in accordance with Solicitation No. SA001886 as follows:
Edco Tools & Supply, Inc., Items 2-4, 6, 12, 14-21, 24, 27-30, 32, 36, 37, 42, 44, 46-51, 54, 56-61, 67-69, 72, 74-79, 81, 82, 84, 88, 90, 91, 95, and 96, amount $1.00.
Goss Supply Co., Items 1, 7, 25, 45,64, 66, and additional manufacturers Waterloo, Bondus, Blackhawk (Hand Tools), Morse, DrillCo, Coleman Cable, and Safeway Slings, amount $1.00.
Fastenal Company, Additional manufacturers Craftsman, Apex, and Armstrong, amount $1.00.
Hilti, Inc., Item 39, amount $1.00.
Hertz Equipment Rental, Items 52 and 85, amount $1.00.
National Diamond, Additional manufacturer National Diamond, amount $1.00.
Napa Auto Parts, Items 23 and 62, amount $1.00.
Ohio Power Tools, Items 13, 55, and alternate manufacturers Ajax, Wright, United Abrasives and Champion, amount $1.00.
Spartan Tool Co., Inc., Items 8, 65, 71, 93, 94 and alternate manufacturers Green Bull Ladders, and S & K, amount $1.00.
SECTION 2. That the expenditure of $9.00 is hereby authorized from Purchasing Contract Account Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.