Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement(s) for the purchase of general contracting for maintenance, service, repairs and renovations for the Division of Facilities Management. These suppliers will provide repair services, as well as small and medium-scale renovation services for city facilities under the purview of the Facilities Management Division.
Suppliers:
2K General Co. Vendor Number #005739 Exp. 7/13/2022
Elford Inc. Vendor Number# 006059 Exp. 5/27/2022
These companies are not debarred according to the Excluded Parties List System (EPLS) of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes the transfer of funds between divisions within the general fund and the expenditure of $650,000.00 for repair services and for small and medium scale renovation of city facilities under the purview of the Facilities Management Division. $870,000 was expended in 2019 and $450,000 was expended in 2020 for these services.
EMERGENCY DESIGNATION: Emergency designation is requested to avoid the delay of purchasing general contracting for maintenance, service, repairs and renovations. This will allow the Division of Facilities Management to continue to secure general contracting services for various projects of the Facilities Management Division as well as to provide such services to other divisions who request and are not serviced by the Facilities Management in-house staff.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for the purchase of general contracting for maintenance, service, repairs and renovations, with 2K General Co. and Elford Inc. for the Division of Facilities Management; to authorize the transfer of $650,000.00 between divisions within the general fund; to authorize the expenditure of $650,000.00 from the general fund; and to declare an emergency. ($650,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations with 2K General Co. and Elford Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements; and
WHEREAS, it is necessary to authorize the transfer of funds between divisions within the general fund; and
WHEREAS, an expenditure of $650,000.00 or so much there of as may be needed, is necessary for the purchase of general contracting for maintenance, service, repairs and renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations without delay, to allow the Division of Facilities Management to continue to provide general contracting services for various projects, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations with 2K General Co. and Elford Inc.
SECTION 2. That the transfer of $650,000.00 is hereby authorized between divisions within the general fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $650,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the general fund, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.