Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the agreement with ARCADIS US, Inc. for General Engineering Services - Water Supply Group, for the Division of Water Contract No. 1000.
The original agreement was set up as a "blanket" type agreement for professional engineering services to augment existing engineering personnel within the Water Technical Support Section, on an as-authorized, as-needed basis. Tasks performed under the original agreement can be found in the attached Information form.
The original legislation stated that the Division anticipated requesting modifications to the agreement for the 2013 and 2014 fiscal periods to fulfill its needs for these services.
This current modification (No. 1) will include the following services needed for 2014:
1. Provide two tabletop exercises for the Unified Emergency Response Plan.
2. Recertify Hap Cremean Water Plant (HCWP), Parsons Avenue Water Plant (PAWP) and Hoover Reservoir SPCC plans as needed.
3. Provide engineering services during construction for Griggs Maintenance Facility Sewer Lateral replacement project.
4. Provide engineering services during construction for PAWP Collector Well 103 drain outfall project.
5. Complete design and provide engineering services during construction for the HCWP Alum Feed System Upgrade project.
6. Complete design and provide engineering services during construction for the elimination of a failed auto transfer switch.
7. Complete PAWP property line survey and install markers.
8. Provide additional professional services as deemed necessary that arise during the contracting period.
1.1 Amount of additional funds to be expended: $500,000.00
Original Contract Amount: $ 700,000.00 (EL012602)
Modification No. 1 (current): $ 500,000.00
Modification No. 2 (future): $ 500,000.00
Total (Orig. + Mods 1-2) $1,700,000.00
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation, Ordinance No. 0079-2012.
1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 3 annual agreements (1 original agreement and two modifications). This is the first modification.
1.4. How cost of modification was determined:
This cost was the budgeted amount in the 2013-2019 Capital Improvement Plan.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The tasks performed under Modification No. 1 will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development. ARCADIS US, Inc. has a corporate philosophy of environmental conservation and sustainable business practices and they are directed to incorporate sustainability considerations into their projects and offer consulting services which increase the Division's environmental responsibility and sustainable operations. At this time no community outreach or input is anticipated.
3. FUTURE MODIFICATION: This agreement will be modified a second time for professional services needed in 2015. The modification will be legislated in 2014.
4. CONTRACT COMPLIANCE INFO: 57-0373224, expires 7/10/15 Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ARCADIS US, Inc.
5. FISCAL IMPACT: Funds for this expenditure are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the agreement with ARCADIS US, Inc. for the General Engineering Services - Water Supply Group; for the Division of Water; and to authorize an expenditure up to $500,000.00 from the Water Works Enlargement Voted Bonds Fund. ($500,000.00)
Body
WHEREAS, Contract No. EL012602 was authorized by Ordinance No. 0079-2012, passed February 27, 2012, was executed on March 27, 2012, and approved by the City Attorney on April 4, 2012; and
WHEREAS, Modification #1 is needed to provide professional engineering services for 2014 for the Water Supply Group; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the agreement with ARCADIS US, Inc., for the General Engineering Services - Water Supply Group, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the agreement with ARCADIS US, Inc. for the General Engineering Services - Water Supply Group, in the amount of $500,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That an expenditure up to $500,000.00 is hereby authorized for the General Engineering Services - Water Supply Group within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690446-100000 (New Funding), Object Level Three 6677, OCA Code 606446.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.