Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Arcadis US, Inc., in the amount of $257,592.00 for the Alum Creek Pump Station Improvements Project, Division of Power and Water Contract No. 1174.
The work to be performed under this agreement includes the evaluation, design, preparation of bidding documents for construction and installation of renovations and upgrades to the Alum Creek Pump Station facility including, but not limited to: existing pumps & drives, screens, gates and valves, instrumentation & controls, HVAC, electrical systems (including a complete power system study), and ancillary equipment necessary to operate the pump station in a reliable and sustainable fashion.
This project is critical to maintaining a redundant water source for the City's largest water plant (Hap Cremean Water Plant) and providing safe, reliable drinking water to our customers. When Hoover Reservoir water levels drop, the Alum Creek Pump Station is used to pump water from the Alum Creek Reservoir to Hoover Reservoir. The Hap Cremean Water Plant is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate supply of water is essential to economic growth and development.
As this is a secure site on property owned by DPU no community outreach or input was sought in the development of the project.
This project will evaluate more cost effective and efficient methods to operate and run the pump station in the most sustainable manner possible.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on May 6, 2011 from Arcadis US, Inc., ms consultants, inc., Chester Engineers, HDR Engineering, and Black & Veatch.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the City Code, as well as: competence to perform, experience of key personnel, quality and feasibility of the consultant's technical proposal, project schedule, ability to perform expeditiously, past performance, success in controlling costs, and percent of work to be performed in the Columbus metro area. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Arcadis US, Inc.
The Contract Compliance Number for Arcadis US, Inc. is 57-0373224 (expires 8/25/13, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Arcadis US, Inc.
3. FUTURE CONTRACT MODIFICATIONS:
Funds are only being sought at this time for preliminary engineering services. Future contract modifications are anticipated for detailed design and engineering services during construction.
4. FISCAL IMPACT: Funds for this expenditure are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Arcadis US, Inc. for the Alum Creek Pump Station Improvements Project; and to authorize an expenditure up to $257,592.00 within the Water Works Enlargement Voted Bonds Fund; for the Division of Power and Water. ($257,592.00)
Body
WHEREAS, five technical proposals for professional engineering services for the Alum Creek Pump Station Improvements Project were received on May 6, 2011; and
WHEREAS, Arcadis US, Inc. was the firm selected to perform the engineering services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a professional engineering services agreement for the Alum Creek Pump Station Improvements Project; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Alum Creek Pump Station Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Alum Creek Pump Station Improvements Project, with the most responsive, responsible bidder, Arcadis US, Inc., 1900 Polaris Parkway, Suite 200, Columbus, OH 43240; in the amount of $257,592.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the expenditure of $257,592.00 is hereby authorized for the Alum Creek Pump Station Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690441-100000 (carryover), OCA Code 690441, Object Level Three 6677.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.