Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Police with Ricart Properties, Inc. to purchase used vehicles. These vehicles will replace vehicles that have high mileage and significant maintenance costs. To date, $100,000.00 has been encumbered on the Universal Term Contract for used vehicles. The old vehicles are to be disposed via auction upon delivery of the newly purchased vehicles. These vehicles will be used in Police operations.
BID INFORMATION: Vehicles will be purchased in accordance with Universal Term Contract (UTC) as established by the Purchasing Office via Solicitation SA003245, Contract # FL004444.
CONTRACT COMPLIANCE: Ricart Properties, Inc. - 311282546, expires 10/23/2010, Majority.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY DESIGNATION: Emergency legislation is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the needs for vehicles.
FISCAL IMPACT: The Division of Police budgeted $300,000.00 in the Law Enforcement Seizure Fund for the purchase of used vehicles. Year to date, the Division of Police encumbered $100,000.00 on a purchase order to procure used vehicles from the existing UTC. This legislation authorizes the additional $200,000 purchase order to procure used vehicles from the UTC with Ricart Properties, Inc. There is no impact on the General Fund for this purchase.
Title
To authorize the Finance and Management Director to issue a purchase order to Ricart Properties, Inc for the purchase of used vehicles for the Division of Police per the terms and conditions of a citywide Universal Term Contract, to authorize the expenditure of $200,000.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Safety needs to replace vehicles that have high mileage and significant maintenance costs; and
WHEREAS, the Division of Police has Drug Seizure Funds budgeted for vehicle replacements; and
WHEREAS, bids were taken for these vehicles via SA003245 / FL004444; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for used vehicles for Public Safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be authorized to issue a purchase order in the amount of $200,000.00 to Ricart Properties, Inc. for the purchase of used vehicles, per the terms and conditions of Universal Term Contract FL004444.
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be necessary, be authorized as follows: | Dept. # 30-03 | FUND 219 | Subfund 002 | OCA 301838 | OBJ LVL 01-06 | OBJ LVL 03-6650 |
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.