Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $277,812.00 for the Gay Street Phase 1 Project and to pay construction inspection costs up to $31,500.00. This improvement includes concrete and brick work associated with the conversion of Gay Street to a two way roadway from Front Street to Cleveland Avenue. This phase will only provide for minor preliminary work associated with the conversion. Phase 2 - which will install the bulk of the infrastructure required for the two way conversion is targeted to start early spring of 2007. The estimated Notice to Proceed date is September 1, 2006. This Project has been given 3 ½ months to complete the construction of the Project scope. The Project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange of Ohio. Eleven bidders/suppliers (nine majority, two minority) requested bid specifications. Five bids were received (four majority, one minority) and tabulated on June 22, 2006 as follows:
R. B. Jergens Contractors, Inc. |
$262,110.48 |
Gaddis & Son, Inc.* |
$277,812.00 |
G & G Cement Contractors |
$389,760.00 |
G. Marchi & Son, LLC |
$414,240.00 |
Parker Cement & Masonry** |
$50,060.00 |
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* Minority Bidders
** The bid proposal from Parker Cement & Masonry is unresponsive (does not contain a unit price for each pay item listed) and therefore rejected in accordance with Paragraph 102.7, Item 4. of the City of Columbus Ohio Construction and Material Specifications.
In accordance with the responsible contracting provisions of the City Code award is to be made to Gaddis & Son, Inc. cc#31-0818069 (expiring 8/6//2006), as the best, most responsive and most responsible bidder.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on or around September 1, 2006.
Fiscal Impact: Funding for this Project is budgeted within the Transportation Division as part of the Capital Improvement Program and is available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this work.
Title
To authorize the director of Public Service to enter into a contract for the Transportation Division with Gaddis & Son, Inc. for construction of the Gay Street Phase 1 Project; to authorize the expenditure of $309,312.00 from the 1995, 1999, 2004 Voted Street and Highway Funds for the Transportation Division; and to declare an emergency. ($309,312.00).
Body
WHEREAS, bids were received on June 22, 2006, and tabulated on June 22, 2006, for the Gay Street Phase 1 Project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed on or around September 1, 2006; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Gaddis & Son, Inc., 739 Mulberry Street, Columbus, Ohio 43219, for the construction of the Gay Street Phase 1 Project in the amount of $277,812.00, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the Project up to a maximum of $31,500.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $309,312.00 or so much thereof as may be needed, is hereby authorized to be expended from 1995, 1999, 2004 Voted Streets and Highways Fund, No. 704 for the Transportation Division, Dept./Div. 59-03, OCA Code 644385, Object Level Three 6631 and project 530161.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.