Explanation
BACKGROUND:
This ordinance will allow the Department of Technology (DoT) to begin phase III of the metronet replacement project. The metronet provides data connectivity that allows all city agencies and departments to communicate and support other business functions. The metronet project has completed two phases. Phase I of this project was authorized by ordinance #1246-2004, with a passage date of July 12, 2004. This phase consisted of replacing the core network infrastructure, which consists of nine major city facilities including the City's enterprise data center; replacement of wires and major network equipment, which provide data transport for applications such as Performance, e-mails, WASIMS, income tax, and internet access; among others. Phase II consisted of replacement of equipment and hardware utilized to prevent outages among other related functions.
Now, DoT has a need to begin phase III. Phase three will consist of continuing the effort to replace network equipment at remote locations citywide. The work performed in phase three will prevent lengthy outages that can affect entire floors within city facilities as well as complete network outages for smaller remote locations. In order to begin phase III, DoT through the Purchasing Department completed a bid process, in compliance with Section 329 (purchasing did SA002001JY, opened May 25, 2006, for hardware components) and plans to utilize established Universal Term Contracts (UTC): Insight Public Sector will be supplying professional services via the Network Services UTC contract with the City of Columbus; Pomeroy will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus; Echo24 will be providing wiring services via the Network Services UTC contract with the City of Columbus; Smart Solutions will provide hardware/maintenance from the Technical Services server UTC contract with the City of Columbus; Pomeroy, Inc was selected using a formal bid process and will provide UPS hardware; CDWG was selected using a formal bid process and will provide secure equipment cabinets. There were 21 majority bids, 2 M1A, 1 F1A, 4 no status, and 3 no records found.
The following companies, and associated cost elected to provide various services and hardware for this project are as follows:
Insight, Public Sector, Professional Services| $40,000.00
Pomeroy, Network Hardware/Maintenance $396,500.00
Echo24, voice/data wiring service| $25,760.00
Smart Solutions, Server hardware/maintenance, $6,000.00
Pomeroy,Inc, formal bid for UPS (Uninteruptable Power Supply), $13,740.00
CDW-G, formal bid for Liebert security cabinets, $8,000.00
EMERGENCY: Emergency action is requested to ensure that this project is not delayed, thereby endangering various city systems.
FISCAL IMPACT: Previously, DoT legislated $484,000.00 for passage of phase I. Later during the year of 2004 ordinance #1411-2004 was approved in the amount of $323,000.00 for phase II. For phase III, in the amount of $490,000.00, funds have been identified and sufficient budget authority within the 2006 Information Services Capital Improvements Budget.
CONTRACT COMPLIANCE:
Insight Public Sector #363949000 Expiration: 2/28/07 (FL0025555, BPCMP30D - Expiration Date: 3/31/07 )
Pomeroy #611352158 Expiration: 10/5/07 (FL002554, BPCMP30B - Expiration Date: 3/31/07)
Echo24 #311753698 Expiration: 10/06/06 (FL002553, BPCMP30C - Expiration Date: 3/31/07)
Smart Solutions #341403269 Expiration: 6/04/07 (SA002001JY)
CDW-G #364230110 Expiration: 5/16/08 (SA002001JY)
Title
To authorize the Director of Finance and Management Department on behalf of The Department of Technology to enter into contracts with Insight Public Sector, Pomeroy, Echo24, Smart Solution, and CDW-G for the acquisition of equipment and professional services related to phase three of the Metronet infrastructure upgrade project; to authorize the expenditure of $490,000.00 from the Department of Technology, information services capital improvement fund; and to declare an emergency ($490,000.00).
Body
WHEREAS, the Department of Technology has a need to continue replacing the network infrastructure of the City's Metronet; and
WHEREAS, the funds for the Metronet infrastructure upgrade project are available within the Information Services Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to continue replacing infrastructure associated with the metronet upgrade project, to ensure that this project is not delayed, thereby endangering various city systems, with various companies, for the immediate preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: To authorize the Director of Finance and Management Department on behalf of The Department of Technology to enter into contracts with Insight Public Sector, Pomeroy, Echo24, Smart Solution, and CDW-G for the acquisition of equipment and professional services related to phase three of the Metronet infrastructure upgrade project, with the total cost of $490,000.00.
SECTION 2: That for the purpose of paying the costs referred to in section 1, the expenditure of $490,000.00 or so much thereof as may be necessary from the information services capital improvements fund, fund 514, department/division number 4702, project number 470038, project name: Network Replacement Phase III, is hereby authorized as follows:
object level one object level three OCA amount
6 6644 470038 $490,000.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to by an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or in ten days after passage if the Mayor neither approves nor vetoes the same.