Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into the first renewal year with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services, in the amount of $72,435.60.
Ordinance 0468-2023 authorized the Franklin County Municipal Court, Clerk of Court to enter into the first year of the (1) year contract with an option to renew for three (3) additional one (1) year terms with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services.
Ordinance 0806-2002 passed by Council on May 20, 2002, established a contract between Oracle USA, Inc. and the Franklin County Municipal Court for the restructuring of the Oracle licensing and support services for CourtView 2000, the Municipal Court Clerk case management system. Oracle support and maintenance has been ongoing since 2002.
Bid Information:
A formal bid process for the Oracle services was conducted through RFQ024132 in accordance with Columbus City Code. The Municipal Court Clerk received two bids:
Vaske Computer, Inc: $67,070.00
Mythics Inc: $67,063.88
The bid response submitted by Mythics, Inc. contained items that conflicted with the City’s terms and conditions; therefore, the Municipal Court Clerk awarded the bid to Vaske Computer, Inc.
Contract Compliance:
Vendor Name: Vaske Computer, Inc.
DAX Vendor Number: 007862
Contract Compliance Number: 41-1755909; Expiration Date: 5/03/2025
Certification: VBE; Expiration Date: 7/29/2025
Contracts:
Ordinance: 0468-2023; $67,070.00; PO386995
Ordinance: 0312-2024; $72,435.60
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: The amount of $72,435.60 is available within the Municipal Court Clerk Computer Fund. This ordinance is contingent on the passage of the 2024 operating budget, Ordinance 3011-2023.
Title
To authorize the Municipal Court Clerk to enter into a renewal contract with Vaske Computer, Inc. for Oracle software licenses, maintenance support services; and to authorize the expenditure of $72,435.60 from the Municipal Court Clerk Computer Fund. ($72,435.60).
Body
WHEREAS, to enter into the first renewal year with Vaske Computer, Inc. ongoing Oracle software licenses, maintenance and support services; and
WHEREAS, it has become necessary in the usual daily operation of the Franklin County Municipal Court to authorize the Municipal Court Clerk to enter into the first renewal year of a (1) year contract with an option to renew for three (3) additional one (1) year terms with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into the first renewal year with Vaske Computer, Inc. ongoing Oracle software licenses, maintenance and support services with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services.
SECTION 2. That the expenditure of $72,435.60 or so much thereof as may be necessary, is hereby authorized in Fund 2227 (Computer Fund), Dept-Div 2601 (Municipal Court Clerk), Object Class 03 (contractual services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections be paid upon order of the Municipal Court Clerk, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.