Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Decker Construction Co., in the amount of $94,900.45, for the O'Shaughnessy Dam Miscellaneous Improvements - Resurfacing Project, Division of Power and Water Contract Number 1171.
This project consists of furnishing all materials, equipment, and labor necessary for the rehabilitation of Glick Road. The work shall include pavement planing, surface course of asphalt concrete, pavement marking, concrete deck repair, traffic control, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on September 8, 2010. Bids were received from: Decker Construction Co. - $94,900.45 and Shelly and Sands, Inc. - $166,968.50.
The lowest and best bid was from Decker Construction Co. in the amount of $94,900.45. Their Contract Compliance Number is 31-0983557 (10/20/11, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner to take advantage of favorable weather conditions and before the asphalt plants close for the season.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Decker Construction Co. for the O'Shaughnessy Dam Miscellaneous Improvements - Resurfacing Project; for the Division of Power and Water; to authorize a transfer and expenditure of $94,900.45 within the Water Works Enlargement Voted Bonds Fund; to amend the 2010 Capital Improvements Budget; and to declare an emergency. ($94,900.45)
Body
WHEREAS, two bids for the O'Shaughnessy Dam Miscellaneous Improvements - Resurfacing Project were received and publicly opened in the offices of the Director of Public Utilities on September 8, 2010; and
WHEREAS, the lowest and best bid was from Decker Construction Co., in the amount of $94,900.45; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for O'Shaughnessy Dam Miscellaneous Improvements - Resurfacing Project; and
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water, and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Decker Construction Co., for the O'Shaughnessy Dam Miscellaneous Improvements - Resurfacing Project, in an emergency manner as the asphalt plants will soon close for the season, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the O'Shaughnessy Dam Miscellaneous Improvements - Resurfacing Project with the lowest and best bidder, Decker Construction Co., 3040 McKinley Ave., Columbus, Ohio 43204; in the amount of $94,900.45; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $94,900.45 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690331-100000 (carryover) | HCWP Lagoons Sludge Rmvl | 606331 | -$94,900.45
606 | 690472-100001 (carryover) | O'Shaughnessy Dam Misc. Imp's - Resurfacing | 647201| +$94,900.45
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690331-100000 (carryover) | HCWP Lagoons Sludge Rmvl | $612,781 | $517,880 | -$94,901
606 | 690472-100001 (carryover) | O'Shaughnessy Dam Misc. Imp's - Resurfacing | $0 | $94,901 | +$94,901
SECTION 4. That the expenditure of $94,900.45 is hereby authorized for the O'Shaughnessy Dam Miscellaneous Improvements - Resurfacing Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690472-100001 (carryover), Object Level Three 6621, OCA Code 647201.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.