Explanation
BACKGROUND: To modify and extend the existing UTC contract for the option to purchase MMO-MUG Materials for the Water Division, the largest user, for one year (to and including April 30, 2007). This UTC contract provides supplies that meet or exceed mandated Federal and State water testing requirements.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000422). Formal bids were opened by the Purchasing Office on March 27, 2003. FL001716, with Idexx Distribution, Inc. was established in accordance with bids received. Their contract compliance number is 35-2186625, expires May 13, 2006.
1. Amount of additional funds: The estimated annual expenditure for the contract is $42,000.00. The Water Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the UTC option contract. The Water Division must set aside their own funding for their estimated expenditures.
To maintain the ability to purchase these water testing supplies without interruption, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the UTC contract for the option to purchase MMO-MUG Materials and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the current contractor has agreed to extend FL001716 at current prices and conditions to and including April 30, 2007, and it is in the best interest of the City to exercise this option; and
WHEREAS, this contract provides water testing supplies that meet or exceed mandated Federal and State water testing requirements; and
WHEREAS, an emergency exists in the usual daily operation of the Water Division in that it is immediately necessary to modify and extend this UTC contract for an option to purchase MMO-MUG Materials thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL001716 with Idexx Distribution, Inc. to and including April 30, 2007.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.