Explanation
This legislation authorizes the Finance and Management Director to extend the existing service agreement for the Real Estate Management Office with Lease Harbor LLC, under the same terms and conditions, for the first of two (2) additional one (1) year renewal terms for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio. The Lease Harbor software continues to be the best and most cost effective system to meet the City's requirements for inventory management, lease tracking, report generation, and security, at a set price schedule, to efficiently and accurately manage the City's Real Estate assets.
Ordinance No. 1756-2008, passed by City Council on November 25, 2008 authorized the Director of Finance and Management to enter into Amendment #1 of a Service Agreement dated December 15, 2006 to extend the agreement for an additional term (Amendment Term) and provided for two (2) additional one (1) year terms, under the same rates, terms, and conditions as the Amendment Term. The current contract term is December 15, 2008 through December 14, 2009. The amount of this first of two (2) additional one (1) year renewals of the service agreement is $23,000.00 and will extend the contract through December 14, 2010. The total amount for this Amendment #1 of the contract including this renewal is $46,000.00.
Lease Harbor LLC has Contract Compliance #36-4352999 with an expiration date of 10/16/2011.
Fiscal Impact: Funds were budgeted and are available within the Finance and Management 2009 General Fund Budget.
Title
To authorize the Finance and Management Director to extend the existing service agreement with Lease Harbor LLC, under the same terms and conditions for the first of two (2) additional one (1) year renewal terms, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio; and to authorize the expenditure of $23,000.00 from the General Fund. ($23,000)
Body
WHEREAS, the Finance and Management Director wishes to renew the existing service agreement with Lease Harbor LLC, authorized by Columbus City Council on November 11, 2008 by Ordinance No. 1756-2008; and
WHEREAS, the Finance and Management Director wishes to extend the existing service agreement with Lease Harbor LLC, under the same terms and conditions, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio for the first of two (2) additional one (1) year renewal terms beginning December 15, 2009; and
WHEREAS, it is necessary to authorize the expenditure of $23,000.00; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Finance and Management Director be and is hereby authorized to extend the existing service agreement with Lease Harbor LLC for the first of two (2) additional one (1) year renewal terms commencing December 15, 2009 and ending December 14, 2010 for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio.
SECTION 2. That the expenditure of $23,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Finance and Management, Administrative Division, Division No. 45-51, Fund 010, OCA 450037, Object Level One 03, Object Level Three 3367.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.