Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with S.A. Comunale, Inc. for renovation of the fire alarm systems at various Division of Fire facilities. These Division of Fire facilities are Fire Station 1/9, 300 N. Fourth Street; Fire Station No. 2/3, 150 E. Fulton Street; Fire Station No. 7, 1425 Indianola Avenue; Fire Station No. 11, 2200 W. Case Road; Fire Station No. 22, 3069 Parsons Avenue; Fire Training Academy, 3639 Parsons Avenue; and Fire Kitchen Hood 2/3, 150 E. Fulton Street.
The original contract was authorized by Ordinance No. 0726-2008, with four one-year renewal options. The first of four one-year contract renewals was authorized by Ordinance No. 0125-2009. The second of four one-year contract renewal options was authorized by Ordinance No. 0537-2010. The third of four one-year contract renewal options was authorized by Ordinance No. 0639-2011. The fourth of four one-year renewal options was authorized by Ordinance No. 0555-2012. The contract encompasses all buildings under the purview of the Facilities Management Division.
A modification of the contract is necessary as the fire alarm systems are inoperable and do not meet the current building codes. S.A. Comunale was chosen to perform this work because it has been the Facilities Management Divisions contractor for the fire alarm systems. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to meet the operational needs of the Division of Fire facilities as quickly as possible, thereby ensuring compliance with all safety regulations.
S. A. Comunale Company, Inc. Contract Compliance No. 34-1122758, expiration date February 9, 2013.
Fiscal Impact: The cost of this modification is $185,705.00. Funding is available in the Safety Voted Bond Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Division of Facilities Management with S.A. Comunale, Inc. for the renovation of fire alarm systems at various Division of Fire facilities; to authorize the expenditure of $185,705.00 from the Safety Voted Bond Fund; and to declare an emergency. ($185,705.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to transfer funds within the Safety Voted Bond Fund; and
WHEREAS, the original contract with S.A. Comunale was authorized by Ordinance No. 0726-2008, with four one-year renewal options; and
WHEREAS, it is necessary to modify the contract with S.A. Comunale for the renovation of fire alarm systems at various Division of Fire facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management, Facilities Management Division, in that it is immediately necessary to modify a contract with S.A. Comunale, Inc. for the renovation of fire alarm systems at various Division of Fire facilities, to meet the operational needs of the Division of Fire facilities as quickly as possible, thereby ensuring compliance with all safety regulations, thereby preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Station #2 Relocation 340126-100000 $3,140,003|$2,954,298|($185,705)
Fire Facility Renovation 340103-100000 $1,595,000|$1,780,705|$185,705
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund, Fund 701 as follows:
FROM:
Dept/Div: 30-04| Fund: 701|Project Number 340126-100000|Project Name - Fire Station #2 Relocation|OCA Code: 701126 |OL3: 6620|Amount: $185,705.00
TO:
Dept/Div: 30-04| Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation|OCA Code: 711103|OL3: 6620|Amount: $185,705.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with S.A. Comunale, Inc. for renovation of the fire alarm systems at various Division of Fire facilities.
SECTION 4. That the expenditure of $185,705.00, or as much thereof as may be necessary in regards to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Dept. /Div.: 30-04
Fund: 701
Project: 340103-100000
OCA: 711103
Object Level 01: 06
Object Level 03: 6620
Amount: $185,705.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves or vetoes the same.