Explanation
Background: The Public Service Department, Refuse Collection Division, needs to complete two facility renovation projects. The first project is the renovation of the loading dock at its warehouse facility at 1265 Marion Road. This loading dock is utilized daily to receive and disburse containers used in the City's mechanized refuse collection system. Two (2) informal bids for this work have been secured by the Facilities Management Division as follows:
Bidder / Bid Amount
Bomar Construction, Incorporated / $10,000.00
General Maintenance and Engineering Company / $10,293.00
The second project is the renovation of a garage door at the Georgesville Road transfer facility at 1550 Georgesville Road. This facility houses truck storage and vehicle repair activities. Three (3) informal quotations for this purpose have been secured by the Facilities Management Division as follows:
Bidder / Bid Amount
Bomar Construction, Incorporated / $24,117.00
PAD Door Systems, Incorporated / $32,790.00
Scherer Fabrication, Incorporated / no bid
The Facilities Management and Refuse Collection Divisions recommends that contracts be awarded to Bomar Construction, Incorporated, a minority (female owned) firm, as the lowest, best, most responsive, and most responsible bidder. Their contract compliance number is 31-1430310 and expires March 15, 2007. Formal competitive bidding requirements are being waived in the interest of expediting the completion of this work and in the presence of informal bids.
Fiscal Impact: The Refuse Collection Division is providing funding for the Facilities Management Division to contract for this work. Funding has been identified and is available within the Refuse Collection Division's General Permanent Improvement Fund monies. This ordinance appropriates these funds and authorizes these contracts and expenditures.
Emergency action is requested to restore these deficient facilities as soon as possible to enhance employee safety and productivity.
Title
To authorize the appropriation of $34,117.00 within the General Permanent Improvement Fund; to authorize the Public Service Director to enter into two contracts with Bomar Construction, Incorporated, for the renovation of Refuse Collection Division facilities at 1265 Marion Road and 1550 Georgesville Road, respectively; to authorize the expenditure of $34,117.00 from the General Permanent Improvement Fund; to waive the formal competitive bidding requirements of the Columbus City Code, and to declare an emergency. ($34,117.00)
Body
WHEREAS, the Refuse Collection Division has need of completing two facility renovation projects at 1265 Marion Road and 1550 Georgesville Road; and
WHEREAS, the Facilities Management Division has secured informal bids for this purpose; and
WHEREAS, the Refuse Collection Division is providing funding for the Facilities Management Division to contract for this work; and
WHEREAS, funding has been identified and is available within the Refuse Collection Division's General Permanent Improvement Fund for this purpose; and
WHEREAS, the formal competitive bidding requirements of the Columbus City Code must be waived; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division, in that it is immediately necessary to authorize two contracts for building renovation work as soon as possible to enhance employee safety and productivity, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated balance in Fund 748, the General Permanent Improvement Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $34,117.00 be and hereby is appropriated to Department No. 59-02, the Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6620, OCA Code 642645 and Project 520757.
SECTION 2. That the monies appropriated in the foregoing Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Public Service Director be and is hereby authorized to enter into a contract with Bomar Construction, Incorporated, 4189 Alkire Road, Grove City, Ohio 43123-1003 to renovate the loading dock at the warehouse facility at 1265 Marion Road for $10,000.00 or so much thereof as may be needed for the Refuse Collection Division.
SECTION 4. That the Public Service Director be and is hereby authorized to enter into a contract with Bomar Construction, Incorporated, 4189 Alkire Road, Grove City, Ohio 43123-1003 to renovate a garage door at 1550 Georgesville Road for $24,117.00 or so much thereof as may be needed for the Refuse Collection Division.
SECTION 5. That for the purpose of paying the cost of said renovations the sum of $34,117.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 748, the General Permanent Improvement Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6620, OCA Code 642645 and Project 520757.
SECTION 6. That in accordance with Section 329.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City of Columbus that Section 329.06 relating to formal competitive bidding requirements be waived and hereby waives said section.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.