Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with U.S. Utility Contractor Company, in the amount of $125,000.00 for Emergency Overhead Electric Restoration for the Division of Power.
The Director of Public Utilities Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004707). Two bids were received and publicly opened by the Director of Public Utilities on January 9, 2013, as follows:
U. S. Utility Contractor Company (MAJ) - $95,602.17
Thayer Power and Communication Line Construction Co., LLC (MAJ) - $102,274.57
These figures are based on the estimated quantities for each item and the unit price submitted by each company. The lowest, responsive and best bid was submitted by U. S. Utility Contractor Company. Since the contract is on an as-needed basis, it is recommended to award up to $125,000.00 at this time from the 2013 Electricity Operating Budget with an anticipated modification to increase funding in 2014, if necessary, and upon approval of Columbus City Council.
The work under this contract will consist of furnishing all labor, material, equipment and energy as required to perform emergency overhead electrical restoration work to the City's satisfaction. Items not specifically detailed in the specifications shall be covered by the best construction practices. The specifications described in the bidding process require restoration to the Division of Power overhead electric transmission, distribution and street lighting systems. Restoration shall be made as directed by the Distribution Manager or his representative on an emergency basis at various locations within the Columbus Transmission, Distribution and Street Lighting Systems
The U. S. Utility Contractor Company's contract Compliance Number is 341606689, expires 05/31/14. This company is (MAJ) status.
Additional information regarding this bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form. A bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: There is sufficient budget authority in the current 2013 Electricity Operating Budget for this contract. There was no similar expenditure for 2011 and 2012.
Title
To authorize the Director of Public Utilities to enter into a contract with U. S. Utility Contractor Company for Emergency Overhead Electric Restoration for the Division of Power and to authorize the expenditure of up to $125,000.00 from the Electricity Operating Fund. ($125,000.00)
Body
WHEREAS, two bids for Emergency Overhead Electric Restoration were received and publicly opened in the offices of the Director of Public Utilities (SA004707) on January 9, 2013; and
WHEREAS, U. S. Utility Contractor Company submitted the lowest, responsive and best bid; and
WHEREAS, it is necessary to award and execute a contract and to authorize the expenditure of funds for Emergency Overhead Electric Restoration, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for Emergency Overhead Electric Restoration with the lowest, responsive and best bidder, U.S. Utility Contractor Company, in the amount up to $125,000.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of up to $125,000.00, or so much thereof as may be needed, be and is hereby authorized from the Electricity Operating Fund, Fund No. 550, OCA 606731, Object Level One 03, Object Level Three 3375.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.