Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a contract with Reynolds, Inc., for the construction of the Webster Park/Milton Rd. Area Sanitary Improvements Project and the Arden/Foster Ave. Sanitary Improvements Project. These projects will rehabilitate approximately 17,100 lineal feet of eight-inch sanitary sewer lines serving homes within the project areas that are located in the Clintonville Community. This contract will utilize trenchless technology methods to minimize the disruption to residences in the project area and to avoid the costlier method of traditional open trench sewer removal and replacement.
The Director of Public Utilities publicly opened four competitive bid proposals on October 27, 2004. The cumulative results of these bids were: Reynolds, Inc. submitted a bid of $930,374.50; and Kokosing Construction Company, Inc. submitted a bid of $959,449.70; Insituform Inc. submitted a bid of $962,538.50; and American Water Services, Inc. submitted a bid of $1,133,467.50. The Engineer's Estimate for this project was $1,217,111.50.
2. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage is requesting City Council to designate this legislation an emergency measure in order for the contract work to commence for purposes of ensuring that the contractor completes the removal of trees necessary under these projects prior to April 15th of this year, in order to preserve the Indiana Bat's habitat during the mating season which begins after April 15th. This requirement is included as a condition of the Ohio Water Pollution Control Loan Fund.
Title
To authorize the Director of Public Utilities to enter into contract with Reynolds, Inc., for the construction of the Webster Park/Milton Ave. Area Sanitary Improvements Project and the Arden/Foster Avenue Sanitary Improvements Project; to authorize the appropriation of $2,752,840.47 and the expenditure of $930,414.50 from the Ohio Water Pollution Control Loan Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($930,414.50)
Body
WHEREAS, four competitive bids for the construction of the Webster Park/Milton Ave Area Sanitary Improvements Project and the Arden/Foster Ave. Area Sanitary Improvements Project were received on October 27, 2004, and
WHEREAS, the Ohio Water Development Authority approved a loan to the City of Columbus on January 27, 2005, in the amount of $2,803,262.00, identified as OWDA Loan No. CS392390-01 for the above listed projects and funding for a separately procured contract for the Foster/Acton Rd. Area Sanitary Improvements Project that will be awarded within companion legislation; and
WHEREAS, it is immediately necessary for the City Council to both appropriate the proceeds from the aforementioned loan agreement and to authorize the expenditure of funds from the Ohio Water Pollution Control Loan Fund; and
WHEREAS, an emergency exists in the daily operation of the Division of Sewerage and Drainage, in that the Ohio EPA has determined it necessary for the City of Columbus to ensure that its contractor has completed the removal of trees necessary under these projects prior to April 15th of this year, in order to preserve the habitat during the mating season for the Indiana Bat, it is therefore urgent that this City Council to authorize the Director of Public Utilities to execute a contract for the construction of the Webster Park/Milton Ave Area Sanitary Improvements Project and the Arden/Foster Ave. Area Sanitary Improvements Project; to appropriate and authorize the expenditure of the proceeds from the aforementioned loan; pursuant to the immediate commencement of the project work; for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the proceeds from the Ohio Water Development Authority Loan No. CS392390-01, for the Webster Park/Milton Ave Area Sanitary Improvements Project and the Arden/Foster Ave. Area Sanitary Improvements Project, and the Foster/Acton Road Area Sanitary Improvement Project which is being authorized under separate legislation; and funds from the unappropriated monies in Fund 666, the amount of $2,752,840.47 for the cost of construction and construction administration services, is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Fund No. 666:
Proj: 650663| OCA Code 666663| Obj. Level 3: 6630| $668,023.09
Proj: 650664| OCA Code 666664| Obj. Level 3: 6630| $1,266,565.99
Proj: 650678| OCA Code 666678| Obj. Level 3: 6630| $473,475.59
Section 2 That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the CS392390-01 with the lowest, and best bidder, Reynolds, Inc., 4520 North State Rd. 37, Orleans, Indiana, 47452, in the amount of $930,414.50, in accordance with the terms and conditions of the Contract on file in the Sewer System Engineering Section Office of the Division of Sewerage and Drainage.
Section 3. That for the purpose of paying the cost of construction contract, the expenditure of $930,414.50, or as much thereof as may be needed, is hereby authorized from the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05:
Proj. 650663| OCA Code 666663| Obj. Level 3: 6630| $556,266.00
Proj. 650678| OCA Code 666678| Obj. Level 3: 6630| $374,148.50
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.