Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Road & Traffic Signal Installation - Broad Street at Hoffman Avenue project and to provide payment for construction, construction administration and inspection services.
The Public Service Department is engaged in the Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Road & Traffic Signal Installation - Broad Street at Hoffman Avenue project. Project work includes the installation of a concrete median and a rectangular rapid flashing beacon (RRFB) system at East Broad Street/Hoffman Avenue; and an installation of curb ramps and a traffic signal at Brice Road North/Reynoldsburg-New Albany Road.
The project was let by the Office of Support Services through Bid Express. Three bids were received on January 12, 2017, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $413,890.24 Columbus, OH Majority
Jess Howard Electric $425,003.60 Blacklick, OH Majority
Asplundh Construction $431,757.01 Worthington, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder for their bid of $413,890.24. The amount of construction administration and inspection services will be $62,083.54. The total legislated amount is $475,973.78, and the source of funds is Department of Public Service Bond Funds.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382, Vendor Number 006056, and expires 9/4/17.
3. FISCAL IMPACT:
Funds for this project are available within Fund 7704, the Streets and Highways Improvement Bond Fund. It is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide requisite funding for this project so as to allow necessary infrastructure improvements to commence as soon as possible, thereby preventing additional delays in the completion thereof and ensuring the safety of the traveling public.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction, construction administration, and inspection services in connection with the Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Road & Traffic Signal Installation - Broad Street at Hoffman Avenue project; to authorize expenditures up to $475,973.78 relative to this project; and to declare an emergency. ($475,973.78)
Body
WHEREAS, the Department of Public Service is engaged in the Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Road & Traffic Signal Installation - Broad Street at Hoffman Avenue project; and
WHEREAS, the work for this project includes installation of a concrete median and a rectangular rapid flashing beacon (RRFB) system at East Broad Street/Hoffman Avenue; installation of curb ramps and a traffic signal at Brice Road North/Reynoldsburg-New Albany Road; and other work as may be necessary; and
WHEREAS, the Department of Public Service requires funding to be available for the Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Road & Traffic Signal Installation - Broad Street at Hoffman Avenue project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer and expenditure of funds within the Streets and Highways Bond Fund for Public Service; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Road & Traffic Signal Installation - Broad Street at Hoffman Avenue project; and
WHEREAS, this ordinance authorizes funding in the amount of $475,973.78 for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company at the earliest possible time to prevent construction delays, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by Ordinance 0960-2016 be amended to establish sufficient authority for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / P540007-100051 / Signal Installation - Broad St at Hoffman Av (Voted 2013 Debt SIT Supported) / $150,000.00 / ($32,471.00) / $117,529.00
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted 2013 Debt SIT Supported) / $1,170,000.00 / ($325,974.00) / $844,026.00
7704 / P540007-100050 / Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Rd (Voted 2013 Debt SIT Supported) / $0.00 / $358,445.00 / $358,445.00
SECTION 2. That the transfer of $358,445.31 or so much as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund, per the account codes in the attachment to this Ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company for the Traffic Signal Installation - Brice Rd at Reynoldsburg-New Albany Road & Traffic Signal Installation - Broad Street at Hoffman Avenue project, for construction services in an amount of up to $413,890.24.
SECTION 4. That the expenditure of $475,973.78, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.