Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company, through the City’s Invitation For Bid process, for the Refugee Road Street Lighting Improvements project, CIP #670896-100000, in an amount up to $596,102.50, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $598,102.50.
This project consists of the installation of approximately 45 new LED Cobrahead lighting with a 3-wire electrical system and a controller within the project area. This will provide lighting to a previously unlit area. The project area is Refugee Road between Noe Bixby Road and Balm Street.
The Community Planning Area is 57, Mid-East community.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice to Proceed (NTP) is given by the City. The estimated construction start date is January of 2025 with completion in July of 2025.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $596,102.50, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $596,102.50
Future Anticipated Needs $0.00
CONTRACT TOTAL $596,102.50
Prevailing Wage Charge $2,000.00
$598,102.50
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The installation of lighting within the project area will provide both an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 7/11/2024 through 8/28/2024. Five bids were received:
Name Bid Amount________City/State Status
Complete General Construction Co. $596,102.50 Columbus, OH MAJ
Danbert Electric Corp $641,539.69 Columbus, OH MAJ
Asplundh Construction, LLC $915,635.00 Columbus, OH MAJ
Jess Howard Electric Company $926,091.49 Columbus, OH MAJ
Harlan Electric Company $995,594.71 Rochester Hills, MI MAJ
Fishel Company $1,551,539.06 Columbus, OH MAJ
The Complete General Construction Co.’s bid was evaluated and deemed the lowest, best, most responsive bid. Complete General Construction Co.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Complete General Construction Co.’s contract compliance number is CC006056 and expires 5/10/25.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 13% as assigned by the City’s Office of Diversity and Inclusion (ODI). The low bidder, Complete General Construction Company, submitted a Utilization Plan meeting the 13% goal. After review of their Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 13% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, Complete General Construction Company, has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
Goldtech Ohio Columbus, Ohio MBE
The certification of the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
Complete General Construction Company and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $598,102.50 is available and appropriated within the Electricity Bond Fund, Fund 6303, for this project. The 2024 Capital Improvement Budget must be amended to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Electricity Bond Fund, Fund 6303, is necessary to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with Complete General Construction Company for the Refugee Road Street Lighting Improvements project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Electricity Bond Fund; and to authorize the expenditure of up to $598,102.50 for the project; ($598,102.50)
Body
WHEREAS, the Department of Public Utilities is engaged in the Refugee Rd. Street Lighting Improvements project; and
WHEREAS, six bids for the Refugee Rd. Street Lighting Improvements project were received and opened on 8/28/24; and
WHEREAS, the bid from Complete General Construction Company was evaluated and deemed the lowest, best, most responsive bid; and
WHEREAS, funding is available and appropriated in the Electricity Bond Fund, Fund 6303, to pay for this project; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Electricity Bond Fund, Fund 6303, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with Complete General Construction Company for the Refugee Rd. Street Lighting Improvements project; and
WHEREAS, it is necessary to expend funds to pay for this project; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6303 / 670893-100000 / Circuit 14060 Reliability Improvements (Voted Electricity Carryover) / $183,176.00 / $182,130.00 / ($1,046.00)
6303 / 670896-100000 / Refugee Road Street Lights (Voted Electricity Carryover) / $730,354.00 / $731,400.00 / $1,046.00
SECTION 2. That the transfer of $1,046.14, or so much thereof as is needed, is authorized between projects within the Electricity Bond Fund, Fund 6303, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the Refugee Rd. Street Lighting Improvements project with Complete General Construction Company, 1221 East 5th Avenue, Columbus, OH 43219, in an amount up to $596,102.50, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to encumber funds in an amount up to $2,000.00 with the Department of Public Service to provide prevailing wage services for the project.
SECTION 4. That the expenditure of up to $598,102.50, or so much thereof as may be needed, is hereby authorized from the Electricity Bond Fund, Fund 6303, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.