City of Columbus - File #: 1667-2006

• File #: 1667-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/20/2006
• In control: Safety Committee
• On agenda: 10/2/2006
• Final action: 10/4/2006
• Title: To authorize and direct an additional appropriation of $10,000 from the Local Law Enforcement Block Grant (LLEBG) and to authorize and direct the Public Safety Director to modify the contract with Motorola, Inc. formerly CRISNet Inc. for the Division of Police for the purchase of the fourth year of maintenance and support, and to authorize the expenditure of $178,616.00 from the Local Law Enforcement Block Grant (LLEBG) and Justice Assistance Grant (JAG); and to declare an emergency. ($178,616.00)

Date	Ver.	Action By	Action	Result
10/4/2006	1	MAYOR	Signed
10/4/2006	1	CITY CLERK	Attest
10/2/2006	1	Columbus City Council	Approved	Pass
10/2/2006	1	COUNCIL PRESIDENT	Signed
9/22/2006	1	CITY ATTORNEY	Reviewed and Approved
9/22/2006	1	Safety Drafter	Sent to Clerk's Office for Council
9/21/2006	1	Finance Reviewer	Reviewed and Approved
9/21/2006	1	Finance Reviewer	Reviewed and Approved
9/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/21/2006	1	Safety Drafter	Sent for Approval
9/21/2006	1	Auditor Reviewer	Reviewed and Approved
9/21/2006	1	CITY AUDITOR	Reviewed and Approved
9/21/2006	1	Safety Drafter	Sent for Approval
9/20/2006	1	Safety Reviewer	Reviewed and Approved
9/20/2006	1	Safety Reviewer	Reviewed and Approved
9/20/2006	1	Safety Reviewer	Reviewed and Approved
9/20/2006	1	Safety Reviewer	Reviewed and Approved
9/20/2006	1	SAFETY DIRECTOR	Reviewed and Approved
9/20/2006	1	Safety Drafter	Sent for Approval
9/20/2006	1	EBOCO Reviewer	Reviewed and Approved
9/20/2006	1	ODI DIRECTOR	Reviewed and Approved
9/20/2006	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:

Need: In 2003 the Division of Police implemented an electronic records management system (RMS) for offense and complaint/incident reports. As part of the original purchase contract the Division was provided the option to purchase (5) one-year annual software and maintenance terms. The Division modified the contract in order to purchase the 4^th year of the maintenance term per ordinance 1749-2005.

Additional Need: Legislation is needed to authorize an additional appropriation for the final FY2004 Local Law Enforcement Block Grant (LLEBG) project expenditures for maintenance services on the technology equipment funded by this and previous year's LLEBG awards. There are unappropriated interest income earnings in the FY04 LLEBG grant account designated for this purpose and required to be expended by the project end date.

Bid Information: N/A

Contract Compliance No.: 36-1115800

Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the purchase of the maintenance term which began March 2006 and the grant expenditure deadline of October 20, 2006.

FISCAL IMPACT:

This fourth year maintenance term will be purchased with FY2004 Local Law Enforcement Block Grant and  FY2005 Justice Assistance Grant Funds; therefore, there will be no impact on the financial status of the General Fund.

Title

To authorize and direct an additional appropriation of $10,000 from the Local Law Enforcement Block Grant (LLEBG) and to authorize and direct the Public Safety Director to modify the contract with Motorola, Inc. formerly CRISNet Inc. for the Division of Police for the purchase of the fourth year of maintenance and support, and to authorize the expenditure of $178,616.00 from the Local Law Enforcement Block Grant (LLEBG) and Justice Assistance Grant (JAG); and to declare an emergency. ($178,616.00)

Body

WHEREAS, unappropriated funds are available in the FY2004 Local Law Enforcement Block Grant account and appropriated funds in FY2005 Justice Assistance Grant are needed to purchase maintenance services: and

WHEREAS, the Division of Police implemented an electronic records management system for offense and complaint/incident reports; and

WHEREAS, the Division of Police wants to purchase the fourth year of system maintenance and support; and

WHEREAS, emergency legislation is needed because there is a non-extendable deadline requiring all FY2004 Local Law Enforcement Block Grant expenditures be paid by October 20, 2006; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to appropriate FY2004 Local Law Enforcement Block Grant funds due to approaching deadline, to purchase the fourth year of maintenance and support for the preservation of public health, peace, property, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the City Auditor be and is hereby authorized and directed to appropriate $10,000 as follows:

|DIV 30-03 |  FUND 222 | OBJ LEV (01)    03 | OBJ LEV (03) 3372 | OCA 338009 |GRANT# 338009.

Section 2. That the Public Safety Director be and hereby authorized to modify the contract in the total amount of $178,616.00 to Motorola, Inc. formerly CRISNet for the purchase of the fourth year of maintenance and support for the Division of Police, Department of Safety.

Section 3. That the expenditure of $178,616.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV 30-03 |  FUND 222 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 338009 | GRANT# 338009 | $37,127.98

|DIV 30-03 |  FUND 222 | OBJ LEV (01)    03 | OBJ LEV (03) 3372 | OCA 338010 |GRANT# 338010 | $141,488.02

Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.