Explanation
1. BACKGROUND
The Department of Public Service is responsible for routine and emergency maintenance and rehabilitation of the roadway system, snow and ice removal and control operations, the installation and maintenance of roadway signage and lighting, and refuse collection. To meet these responsibilities, the Department of Public Service employs an extensive and varied fleet of vehicles. In order to maximize utility of the fleet, it is necessary that a portion of these vehicles be equipped with voice radios. This enables greater coordination of fleet units by enhancing the ability of supervisors to dispatch vehicles to needed locations at a moment's notice. The department utilizes an 800 MHz radio system owned and operated by Franklin County and coordinated by the Central Ohio Communication Advisory Committee for voice transmissions.
This legislation authorizes the Director of Public Service to modify an agreement with Franklin County to extend the contract through and including June 30th, 2016; and increase the contract total amount not to exceed $177,264.00. This legislation authorizes the expenditure of $39,264.00 from the General Fund for the Division of Refuse Collection and $138,000.00 from the Street Construction, Maintenance and Repair Fund for the Divisions of Infrastructure and Traffic Maintenance for the use of this system. The original contract was authorized under ordinance number 0337-2011 in the amount of $143,120.40; Contract Modification #1 authorized by ordinance 0064-2012 was in the amount of $150,297.20. Modification #2 authorized by ordinance 0477-2013 was in the amount of $146,000.00. Modification #4 authorized by ordinance 475-2014 was in the amount of $140,494.00. The total amount of this contract including this modification is $757,175.60.
2. FISCAL IMPACT
Funds for this expenditure are budgeted in the amount of $39,494.00 within the General Fund's 2015 appropriations and $138,000.00 within the Street Construction Maintenance and Repair Fund's 2015 appropriation.
Title
To authorize the Director of Public Service to modify the agreement with the Franklin County Board of Commissioners, or their designee, for provision of 800 MHz and 450 MHz radio system support services for the Department of Public Service; to authorize the expenditure of $138,000.00 from the Street Construction Maintenance and Repair Fund for the Divisions of Infrastructure and Traffic Maintenance and $39,264.00 from the General Fund for the Division of Refuse Collection. ($177,264.00)
Body
WHEREAS, the Department of Public Service is responsible for routine and emergency maintenance and rehabilitation of the roadway system, installation and maintenance of roadway signage and lighting, and refuse collection; and
WHEREAS, it is necessary that these vehicles be equipped with 800 MHz voice radios; and
WHEREAS, the Department of Public Service desires to modify an agreement with Franklin County to continue access to the latter's 800 MHz and 450MHz system through June 30, 2016; and
WHEREAS, the expenditure of $177,264.00 or so much thereof as may be necessary to pay for the expenses related to this contracts for 2015 and through June 30th, 2016 must be authorized; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify the agreement with the Franklin County Commissioners or their designee relative to the Department of Public Service obtaining access to the County's 800 and 450 MHz communications systems.
SECTION 2. That for the purpose of paying for the use of the Franklin County 800 MHz and 450Mhz radio systems for the Divisions of Infrastructure and Traffic Maintenance, the Director of Public Service be and hereby is authorized to expend $138,000.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund as follows:
Fund / Dept. No. /Division / OBL 1 Code / OBL 3 Code / OCA Code / Amount
265 / 59-11 / Infrastructure / 03 / 3321 / 591117 / $105,000.00
265 / 59-13 / Traffic / 03 / 3321 / 591331 / $33,000.00
SECTION 3. That for the purpose of paying for the use of the Franklin County 800 MHz radio systems for the Division of Refuse Collection, the Director of Public Service be and hereby is authorized to expend $39,264.00 or so much thereof as may be needed from the General Fund as follows:
Fund / Dept. No. /Division / OBL 1 Code / OBL 3 Code / OCA Code / Amount
010 / 59-02 / Refuse / 03 / 3321 / 593566 / $39,264.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.