Explanation
BACKGROUND: To modify the existing citywide contract for the option to purchase or lease 55 cpm/ppm Digital Copiers/Printers for the Purchasing Office. Modern Copy Systems 31-1134972 (MAJ) has been purchased by Blue Technologies, Inc 34-1804827 (MAJ). Blue Technologies, Inc. assumes the contractual obligation to the City of Columbus held by Modern Copy Systems. Modern Copy Systems was one of three companies awarded purchase orders. Their purchase order number is FL001333 as per Ordinance 1639-02. They were awarded items 1, 1A, 1B, 1C, 1D, 1E, 1F, 1G, 1H, 1I, 2, 2A, 2B, 2C, 2D, 2E, 2F, 2G, 2H, 2I, 3, 3A, 3D, 3F and 3G.
1. Amount of additional funds: No additional funds are needed to modify the contract.
2. Reason additional needs were not foreseen: N/A
3. Reason other procurement processes not used: N/A
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify the citywide contract for the option to purchase or lease 55 cpm/ppm Digital Copiers/Printers, with Blue Technologies, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bids; and
WHEREAS, Blue Technologies, Inc. has purchased Modern Copy Systems, and Blue Technologies, Inc. has agreed to honor FL001333 at current prices, terms and conditions; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to modify FL001333 for an option to purchase or lease 55 cpm/ppm Digital Copiers/Printers thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify FL001333 to reflect the change in the company's name and federal identification number from Modern Copy Systems CC#31-1134972 to Blue Technologies, Inc. CC#34-1084827.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.