Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Dynotec, Inc. for Professional Architectural / Engineering Services - Task Order Basis. There will be multiple projects under this contract and the A/E fee for each project shall be based upon the approved scope of services. Sample projects include (but are not limited to):
• Roof Upgrades
• Security camera upgrades
• Facility storm water improvements
• Mechanical and/or elevator studies
• New parking lot, Asphalt or concrete drive replacements
• Install new windows
• Assessment of Buildings
The Department of Finance and Management, Office of Construction Management, solicited proposals that were formally advertised on Sep 24, 2021, the city received eight (8) responses (0 AS1, 1 FBE, 2 MBE,) as follows:
|
Bidder/AE |
City |
Contract Compliance # |
FBE/MBE |
|
AECOM Technical Services, Inc. |
Columbus |
CC61922-11350 |
EBO_CC |
|
AEC |
Columbus |
CC005665 |
MBE |
|
Dynotec, Inc. |
Columbus |
CC-005053 |
MBE |
|
Legat Architects, Inc. |
Columbus |
CC-026669 |
EBO_CC |
|
Fish beck |
Columbus |
- |
- |
|
MSA Design |
Columbus |
CC04817 |
EBO_CC |
|
Star Consultants |
Columbus |
CC-005568 |
EBO_CC |
|
OHM Advisors |
Columbus |
CC007505 |
EBO_CC |
The selection was made by the 3-person evaluation committee on the basis of qualifications. Dynotec received the highest overall score from the evaluation committee. As such, the Office of Construction Management recommends that the contract be awarded to Dynotec, Inc. The total amount for the contract will be $250,000.00.
Dynotec, Inc. Contract Compliance is CC-005053 with expiration date April 18 2024.
Fiscal Impact: This ordinance authorizes an expenditure of $250,000.00 from the Safety Voted Capital Funds with Dynotec, Inc. for City of Columbus Professional Architectural/Engineering Services - Task Order Basis.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Dynotec, Inc. for Professional Architectural/Engineering Services - Task Order Basis; to amend the 2022 Capital Improvement Budget; to authorize the transfer and expenditure of $250,000.00 from the Safety Voted Capital Funds; ($250,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for Professional Architectural/Engineering Services - Task Order Basis; and
WHEREAS, eight firms submitted proposals and Dynotec, Inc. received the highest overall score from the evaluation committee and as such is recommended for project award; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of $250,000.00 within the Safety Voted Capital Funds; and
WHEREAS, it is necessary to authorize the expenditure of $250,000.00 from the Safety Voted Capital Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department and it has become necessary to authorize the Finance and Management Director to enter into a contract with Dynotec, Inc. for Professional Architectural/Engineering Services - Task Order Basis thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Dynotec, Inc. for Professional Architectural/Engineering Services - Task Order Basis.
SECTION 2. That the 2022 Capital Improvement Budget be amended as follows:
Fund 7701
Project Name / Project Number / Current Authority / Revised Authority/Difference
Police Facility Renovations (Voted Carryover)/ P330021-100000/ $1,266,049/ $1,016,049 / ($250,000)
Professional Architectural Service Contract 2022/ P310004-100000 / $0 /250,000 / $250,000
SECTION 3. That the transfer of $250,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7701 (Safety Voted Capital Fund), from Dept-Div 3003, Project P330021-100000 (Police Facility Renovations), Object Class 06 (Capital Outlay) to Dept-Div 3001, Project P310004-100000 (Professional Architectural and Engineering Contract 2022), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $250,000.00 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Voted Capital Funds, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by laws.