Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement(s) for the purchase of general contracting for maintenance, service, repairs and renovations for the Division of Facilities Management. The suppliers will provide repair services, as well as small-scale renovation services for city facilities under the purview of the Facilities Management Division.
All related purchase orders for repair services, as well as small-scale renovation services will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office. The current UTC vendor is s follows:
2K General Co. Vendor Number #005739
PA005177 Expires July 31, 2024
FISCAL IMPACT: This ordinance authorizes an expenditure of $100,000.00 from the General Fund with 2K for repair services, as well as small-scale renovation of city facilities under the purview of the Facilities Management Division.
EMERGENCY DESIGNATION: Emergency designation is requested to avoid the delay of purchasing general contracting for maintenance, service, repairs and renovations. This will allow the Division of Facilities Management to continue to secure general contracting services for various projects of the Facilities Management division, or to provide such services to other divisions who request and are not serviced by the Facilities Management in-house staff.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for the purchase of general contracting for maintenance, service, repairs, and renovations, with TwoK General Co. dba 2K General Co. for the Division of Facilities Management; to authorize the expenditure of $100,000.00 from the General Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations with TwoK General Co. dba 2K General Co ("2K General Co"); and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements; and
WHEREAS, an expenditure of $100,000.00 or so much thereof as may be needed, is necessary for the purchase of general contracting for maintenance, service, repairs, and renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations without delay, to allow the Division of Facilities Management to continue to provide general contracting services for various projects, thereby preserving the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs, and renovations with 2K General Co.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000 in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of the Department of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.