Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signs throughout the City which includes installation of new and replacement of deteriorated or damaged signs to promote pedestrian safety, expedite vehicular traffic flow, and inform the travelling public. The Purchasing Office has solicited formal competitive bids for the purchase of , sign brackets, aluminum sign blanks, reflective sign sheeting and related equipment in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for street name sign brackets, aluminum sign blanks, reflective and non-reflective sign sheeting and related equipment per the terms and conditions of these universal term contracts.
The total cost of the commodities needed is $300,000.00.
This ordinance authorizes purchases per existing UTC contracts to meet the Division's anticipated needs for the majority of sign materials and related equipment needed in 2012 in the amount of $300,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against J.O. Herbert Co., Gary S McMahon (Allmac Signs), US Standard Sign Company, Avery Dennison Corporation and 3M Company.
2. CONTRACT COMPLIANCE
The contract compliance number for J.O. Herbert Co, Inc. is 540938754 and it expires 2/9/13.
The contract compliance number for Gary S McMahon (Allmac Signs) is 261316575 and it expires 2/17/14.
The contract compliance number for US Standard Sign Company is 363859000 and it expires 1/20/14.
The contract compliance number for Avery Dennison Corporation is 951492269 and it expires 12/29/13
The contract compliance number for 3M Company is 410417775 and it expires 3/4/13.
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund. Amendment to the 2012 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed sign commodities as soon as possible to provide for installation of new and replacement of existing signs at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic sign materials and related equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to amend the 2012 CIB; to authorize the transfer of monies within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $300,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic sign materials and related equipment; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled sign installations and to replace deteriorated and damaged sign materials and related equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose for the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic sign materials and related equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
Fund / Project
704 / 540008-100001 Sign Upgrade/Street Name - Sign Upgrade
1. FL004966/SA003926
Street name sign brackets - $30,000.00
J.O. Herbert Co.
12626 Wilfong Drive, P.O. Box 5450
Midlothian, VA 231124
2. FL005192/ SA004238
Aluminum Sign Blanks - $50,000
Gary S. McMahon (Allmac Signs)
10 Captain Scott Rd.
Harwich, MA 02645
3. FL005184/ SA004238
Aluminum Sign Blanks - $20,000.00
US Standard Sign Company
11400 West Addison Street
Franklin park, IL 60131
4. FL005138/ SA004196
Reflective Sign Sheeting - $60,000
Avery Dennison Corporation
170 Monarch Lane
Miamisburg, OH 45342
5. FL005139/ SA004196
Reflective Sign Sheeting - $140,000.00
3M Company
3M Center Building 245-3A-09
St. Paul, MN 55144
SECTION 2. That the 2012 Capital Improvement Budget, authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for this project
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek (Carryover) / $3,195,584.00 / ($291,818.00) / $2,903,766.00
704 / 540008-100001 / Sign Upgrade/Street Name - Sign Upgrade (Carryover) / $8,183.00 / $291,818.00 / $300,001.00
SECTION 3. That the transfer of cash and appropriation in the amount of $291,817.40 within Fund 704, from the Streets & Highways G.O. Bonds Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek / 06-6600 / 531326 / $291,817.40
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540008-100001 / Sign Upgrade/Street Name - Sign Upgrade / 06-6600 / 740801 / $291,817.40
SECTION 4. That the expenditure of $300,000.00 be and hereby is authorized from the Streets & Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations as follows
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540008-100001 / Sign Upgrade/Street Name - Sign Upgrade / 06-6621 / 740801 / $300,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.