Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract for the Office of Construction Management with Ardmore Construction Management and Engineering for the renovation of the kitchen in Fire Station No. 2, located at 150 East Fulton Street. Work will include an upgrade of the kitchen and dining areas with new cabinets, new plumbing, paint, windows, window coverings, and furniture. In an effort to minimize cost, no new appliances will be purchased.
Fire Station No. 2's kitchen was renovated in the late 1980's; however, the current kitchen is in a state of disrepair and in need of renovation. Numerous cabinet doors are missing or falling apart. The missing cabinet doors allow exposure of various cleaning chemicals and cooking equipment. The renovation will also include the removal of old plumbing equipment and fixtures and the installation of new plumbing equipment and fixtures. A grease interceptor will be added, as it is required by City Code. The window replacement is for the kitchen area only. The current kitchen windows are single pane with metal frames and are not energy efficient.
Formal bids were solicited and five companies submitted bids on August 5, 2008 as follows (1 FBE^, 1 MBR*, 1 ASI+)
Ardmore Construction Management and Engineering $129,850.00
^Bomar Construction Company, Inc. $141,751.00
*Allen Ballew General Contractors $142,505.00
+Rockwood Builders Ltd. $168,000.00
WB Republic Builders, LLC $174,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Ardmore Construction Management and Engineering.
EMERGENCY ACTION is requested for the operational needs of the kitchen in Fire Station No. 2, thereby providing necessary accommodations for food preparation.
Jonespride Investments, LLC dba Ardmore Construction Management and Engineering Contract Compliance Number 31-1729461, Expiration date 06/25/2009.
FISCAL IMPACT: The Fire Division budgeted $140,000 in the 2008 Capital Improvements Budget for the kitchen improvements at Fire Station No. 2. This ordinance authorizes an expenditure of $129,850.00 from the Safety Voted Bond Fund, Fire Facility Renovation.
Title
To authorize the Director of Finance and Management to enter into contract for the Office of Construction Management with Ardmore Construction Management and Engineering for the renovation of the kitchen in Fire Station No. 2, located at 150 East Fulton Street; to authorize the expenditure of $129,850.00 from the Safety Voted Bond Fund; and to declare an emergency. ($129,850.00)
Body
WHEREAS, it is necessary to accomplish the renovation of the kitchen in Fire Station No. 2, and
WHEREAS, said renovation will include an upgrade of the kitchen and dining areas with new cabinets, new plumbing, paint, windows, window coverings, and furniture; and
WHEREAS, Ardmore Construction Management and Engineering is the most responsive, responsible, and best bidder to complete the renovation of Fire Station No. 2's kitchen; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Ardmore Construction Management and Engineering for the renovation of the kitchen in Fire Station No. 2, thereby ensuring that necessary construction is not delayed and important functions for City residents are completed in a timely manner, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract for the Office of Construction Management with Ardmore Construction Management and Engineering, for the renovation of the kitchen in Fire Station No. 2, located at 150 East Fulton Street.
SECTION 2. That the expenditure of $129,850.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $129,850.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.