Explanation
The Division of Income Tax is in need of replacing the existing Tax Servers (Purchased in 1997/1999) since they are past end-of-life as far as the manufacturer HP is concerned. The Department of Technology has reviewed and recommends that we upgrade to a Linux environment which will have some additional cost savings to the city. With these replacements servers some of the major advantages will be: RAM size increased from 8GB to 16GB, increased processer speed, true failover environment, no maintenance cost for three years on the new equipment. Purchase of servers will be in accordance with an exisiting Universal term Contract for HP products and Services.
Fiscal Impact: N/A Funding already established via AC026685
This legislation is considered an emergency measure to ensure that The Department of Technology can continue its replacement schedule of Income Tax Servers within the required time frame.
Title
To authorize and direct the City Auditor to amend ordinance 0100-2007 and to modify AC026685 to include the purchase of Income Tax Servers for the Income Tax Division from a Universal Term Contract passed July 6, 2009, and to declare an emergency.
Body
WHEREAS, The Servers for the Income Tax Department have reached end of Life; and
WHEREAS, funding is available on Auditor Certificate (AC026685); and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to ensure that the contract is in place so that the Auditor's Office and Finance may begin work on the program as quickly as possible to be a beta test site.; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
Section 1. That the City Auditor is authorized to amend ordinance 0100-2007 and to modify AC026685 to include the purchase of Income Tax Servers for the Income Tax Division.
Section 2. That the City Auditor is authorized to enter into a Universal Term Contract with Agilysys Inc. for the Purchase of Income Tax Servers per the specs of the Department of Technology to Purchase two Income Tax Servers and related hardware.
Section 3. Monies needed to carry out the purpose of this ordinance are already established on AC026685 and available for this purpose.
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance account within the same fund upon receipt of certification that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.