Explanation
Background:
Project includes renovation of the existing Wolfe Park shelter house. RW Setterlin Building Co is requesting an increase from the original EL011339 contract of $803,770.00 due to the change in scope of work and budget. Changes occurred due to unforeseen utility issues (after a second review of the drawings by the City of Columbus Department of Public Utilities and the City of Columbus Division of Fire - who each had previously signed off on the drawings - both departments required an additional fire hydrant, water lines, an additional hot box, and an increase in the electrical requirements for the hotboxes), as well as the removal and mitigation of an unknown underground fuel storage tank. This ordinance will authorize the transfer of $65,675.00 within the voted Recreation and Parks Build America Bond Fund No. 746 to modify the existing contract to include the unexpected costs.
Principal Parties:
RW Setterlin Building Co
Mark Setterlin (Contact)
560 Harmon Ave.
Columbus, OH 43223
614-459-7077 (Phone)
31-0836188 Expires 11/26/12
25+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said modification in order to keep construction schedule moving due to timing of rentals for the facility.
Fiscal impact
$65,675.00
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with RW Setterlin Building Co. for the Wolfe Park Shelter House Improvements Project; to authorize the transfer of $65,675.00 within the Governmental Build America Bond Fund; to authorize the expenditure of $65,675.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($65,675.00)
Body
WHEREAS, it is necessary to modify the contract with RW Setterlin Building Co. for the Wolfe Park Shelter House Improvements Project; and
WHEREAS, funds are being transferred from an alternate project within Fund 746 to establish correct funding locations for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify the contract in order to keep construction schedule moving due to timing of rentals for the facility; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. EL0113319 with RW Setterlin Building Co. for the Wolfe Park Shelter House Improvements Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $65,675.00 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100006 763506 6620 $63,600.00
510035-100040 743540 6620 $2,075.00
TO:
Project OCA Code Object Level 3 Amount
510035-100045 763545 6620 $65,675.00
SECTION 3. That the expenditure of $65,675.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
$65,675.00 Recreation and Parks Voted Bond Funds: Fund No. 746, Dept. 51-01, Project 510035-100045, OCA Code 763545, and Object Level 3 No. 6620
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.