Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with 2K General Company for the renovation of the 911 Emergency Communications Center Kitchenette. The renovation will include removing existing equipment and cabinetry, painting, and installation of new furniture, equipment and cabinetry. The Department of Finance and Management Facilities Management Division will be managing the renovation project.
Supplier:
2K General Co. Vendor Number #005739 Exp. 7/13/2022
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $84,845.12 from the Public Safety Bond Fund for the renovation of the 911 Emergency Communications Center. This ordinance also authorizes a transfer of funds between divisions and projects within the 2021 Capital Improvement Budget.
EMERGENCY DESIGNATION: These renovations, for the 911 Emergency Communications Center, are improvements that are immediately needed due to the overall conditions in the facility. In addition, the lead time for many renovation type items is already unusually long given the pandemic and economy. To delay the contract an additional 30 days will unnecessarily further delay these much needed improvements.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with 2K General Company for the renovation of the 911 Emergency Communications Center; to amend the 2021 Capital Improvement Budget; to authorize a transfer between divisions and projects within the Public Safety Capital Improvement Budget; to authorize the expenditure of $84,845.12 from the Public Safety Bond Fund; and to declare an emergency. ($84,845.12)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract Purchase Agreement for the purchase of general contracting for maintenance, service, repairs and renovations with 2K General Co.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement; and
WHEREAS, the 911 Emergency Communications Center Kitchenette is in need of repair and renovation; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget, and authorize the transfer of funds between divisions and projects within the Public Safety Bond Fund; and
WHEREAS, an expenditure of $84,845.12 or so much there of as may be needed, is necessary for the renovation of the 911 Emergency Communications Center; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the renovation of the 911 Emergency Communications Center, due to the condition of the facility and unusually long lead times for construction projects, so as to allow the Division of Facilities Management to begin the renovation project without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements with 2K General Co. for the renovation of the 911 Emergency Communications Center.
SECTION 2. That the 2021 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name/ Project Number /Current Authority /Revised Authority /Difference
Police Facility Renovation / P330021-100008/ $97,334 /$12,488.88/ ($84,845.12)
Support Services Facility Renovation/ P320005-100000/$0/ $84,845.12/$84,845.12
SECTION 3. That the transfer of $84,845.12 is hereby authorized within the Public Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $84,845.12, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.