Explanation
A. Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for Refractory and Thermal Maintenance Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on June 20, 2007. The lowest responsive, responsible and best bidder was Adrian L. Wallick Company, of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 1298-2007, as passed by Columbus City Council on September 17, 2007 for purposes of authorizing the Director of Public Utilities to enter a contract with Adrian L. Wallick Company, for the Refractory and Thermal Systems Maintenance Services, FEM Project No. 1301.2. The bid documents contemplated incremental funding of a multi-year contract. The contract was modified to provide funds and continue services pursuant to Ordinance No. 0766-2008, passed May 19, 2008 and authorized an expenditure of $925,000.00. The contract was again modified to provide continued services pursuant to Ordinance No. 1410-2009, passed November 16, 2009 and authorized an extension of the contract. It is now, once again, proposed to modify the contract with Adrian L. Wallick Company to provide funds and continue services under the City's option until October 26, 2011.
C. Supplier: Adrian L. Wallick Company 314425505 Expires 10-15-11
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
D. Type of Business Enterprise: Corp.
E. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were expended in the amount of
$223,813.80 for FY 2009
$674,996.44 for FY 2008
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $400,000.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Refractory and Thermal Maintenance Services contract was based upon extension of prices in the current contract.
Title
To authorize the Director of Public Utilities to modify and increase the contract with Adrian L. Wallick Company for Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $400,000.00 from the Sewerage System Operating Fund. ($400,000.00)
Body
WHEREAS, Ordinance No. 1298-2007, as passed by Columbus City Council on September 17, 2007, authorized the Director of Public Utilities to enter into contract with Adrian L. Wallick Company for the Division of Sewerage and Drainage; and,
WHEREAS, Ordinance No. 0766-2008, passed May 19, 2008, authorized the modification of the existing contract with Adrian L. Wallick Company in order to provide for continuation of Refractory and Thermal Maintenance Services; and,
WHEREAS, Ordinance No. 1410-2009, passed November 16, 2009, authorized the modification of the existing contract with Adrian L. Wallick Company in order to provide for continuation of Refractory and Thermal Maintenance Services; and,
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the existing contract with Adrian L. Wallick Company in order to provide for continuation of Refractory and Thermal Maintenance Services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized and directed to modify and increase Contract No. EL007400 with Adrian L. Wallick Company. Total amount of Modification No. 3 is ADD $400,000.00. Total contract amount including this modification is $2,020,128.00.
SECTION 2. That the expenditure of $400,000.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL007400, as follows:
Jackson Pike Wastewater Treatment Plant
OCA: 605030
Object Level 1: 03
Object Level 3: 3374
Amount: $300,000.00
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level 1: 03
Object Level 3: 3374
Amount: $100,000.00
Total Request: $400,000.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.