Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Aggressive Mechanical, Inc. in the amount of $691,065.60; for the 910 Dublin Road Building Improvements - Phase II Project, Division of Water Contract Number 2105.
This project provides for various improvements needed at the 910 Dublin Road facility that were not addressed in the Phase 1 project constructed in 2014. This project will install a new heating system in the Fleet Garage area that is consistent with utilization of Compressed Natural Gas (CNG) vehicles, provide for updated signage and way finding, update restrooms for ADA compliance, as well as update the fire suppression system in the Water Control Center to protect the computer equipment. See Item No. 5 on the attached Information form for further detail.
The planning area for this project is “West Olentangy”.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Work identified under this project will allow for operating the heating system in the Fleet Garage while also allowing for maintenance of Compressed Natural Gas (CNG) vehicles in the Fleet Garage area. Utilization of CNG vehicles is more environmentally preferred and in compliance with the Mayor’s Green Initiative.
3.1 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on June 10, 2015 from Aggressive Mechnical, Inc. in the amount of $691,065.60.
Aggressive Mechnical’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $691,065.60. Their Contract Compliance Number is 31-1612907 (expires 10/22/16, Majority). Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Aggressive Mechanical, Inc.
3.2 PRE-QUALIFICATION STATUS: Aggressive Mechanical, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to meet the interim milestones for the completion / operation of the hydronic infrared heating system, which needs to be finished prior to winter weather.
5. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and the Water Permanent Improvements Fund. A transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund will also be made as a temporary measure until such time as the proceeds from the 2015 summer bond sale can be made available. An amendment to the 2015 CIB is also necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with Aggressive Mechanical, Inc. for the 910 Dublin Road Building Improvements - Phase II Project; to authorize a transfer of $391,065.60 within the Water Works Enlargement Voted Bonds Fund and the Water Permanent Improvements Fund; to authorize the appropriation and transfer of $300,000.00 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; to authorize an expenditure up to $691,065.60; for the Division of Water; to authorize an amendment to the 2015 Capital Improvements Budget; and to declare an emergency. ($691,065.60)
Body
WHEREAS, one bid for the 910 Dublin Road Building Improvements - Phase II Project was received and publicly opened in the offices of the Director of Public Utilities on June 10, 2015; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Aggressive Mechanical, Inc. in the amount of $691,065.60; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the 910 Dublin Road Building Improvements - Phase II Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund and the Water Permanent Improvements Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the construction of the Project described in this Ordinance (collectively, the "Project"); and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Aggressive Mechanical, Inc. for the 910 Dublin Road Building Improvements - Phase II Project, in an emergency manner in order to have the completion / operation of the hydronic infrared heating system finished prior to winter weather; to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the 910 Dublin Road Building Improvements - Phase II Project with Aggressive Mechanical, Inc., 638 Greenlawn Avenue, Columbus, Ohio 43223; in the amount of $691,065.60; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $391,065.60 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund 606, Water Works Enlargement Voted Bonds Fund:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690006-100000 (carryover) | Hoover Reservoir Erosion Ctrl | 606006 | -$93,961.90
606 | 690236-100046 (carryover) | Brentnell Ave. Area WL Imp’s | 663146 | -$59,654.62
606 | 690479-100000 (carryover) | Security Enhancements | 606479 | -$4,315.80
606 | 690026-100012 (carryover) | 910 Dublin Rd. Bldg. Imp’s -Pt II | 602612 | +$157,932.32
Fund 608, Water Permanent Improvements Fund:
Fund No. | Project No. | Project Name | OCA Code | Change
608 | 690370-100000 (carryover) | Upground Reservoir | 608380 | -$233,133.28
608 | 690026-100012 (carryover) | 910 Dublin Rd. Bldg. Imp’s -Pt II | 608612 | +$233,133.28
SECTION 4. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690006-100000 (carryover) | Hoover Reservoir Erosion Ctrl | $0 | $93,962 | +$93,962
(establish authority to match cash)
606 | 690006-100000 (carryover) | Hoover Reservoir Erosion Ctrl | $93,962 | $0 | -$93,962
606 | 690236-100046 (carryover) | Brentnell Ave. Area WL Imp’s | $0 | $59,655 | +$59,655
(establish authority to match cash)
606 | 690236-100046 (carryover) | Brentnell Ave. Area WL Imp’s | $59,655 | $0 | -$59,655
606 | 690479-100000 (carryover) | Security Enhancements | $0 | $4,316 | +$4,316
(establish authority to match cash)
606 | 690479-100000 (carryover) | Security Enhancements | $4,316 | $0 | -$4,316
606 | 690026-100012 (carryover) | 910 Dublin Rd. Bldg. Imp’s -Pt II | $0 | $ | +$157,933
608 | 690370-100000 (carryover) | Upground Reservoir | $2,423,461 | $2,190,327 | -$233,134
608 | 690026-100012 (carryover) | 910 Dublin Rd. Bldg. Imp’s -Pt II | $0 | $233,134 | +$233,134
SECTION 5. That from the unappropriated monies in the Water System Reserve Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2015, the sum of $300,000.00, is hereby appropriated to the Division of Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer $300,000.00, from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, Fund No. 606, into the appropriate project account as specified within Section 7 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 7. That the appropriation of $300,000.00 is hereby authorized for the 910 Dublin Road Building Improvements - Phase II Project within Division 60-09, Fund 606, Water Works Enlargement Voted Bonds Fund, Project No. 690026-100012 (New Funding), OCA 602612, Object Level Three 6621.
SECTION 8. That the expenditure of $691,065.60 is hereby authorized for the 910 Dublin Road Building Improvements - Phase II Project within the Division 60-09, Project No. 690026-100012, Object Level Three 6621, as follows:
Fund No. | Fund Name | OCA | Amount
606 | Water Works Enlargement Voted Bonds Fund | 602612 | $300,000.00 (New Funding)
606 | Water Works Enlargement Voted Bonds Fund | 602612 | $157,932.32 (carryover)
608 | Water Permanent Improvements Fund | 608612 | $233,133.28 (carryover)
SECTION 9. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the amount transferred under Section 6 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 10. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $300,000.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the Water System Reserve Fund 603, which is the fund from which the advance for costs of the Project will be made.
SECTION 11. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 13. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 14. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 15. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.