Explanation
BACKGROUND: As part of the overall development of the City Hall Campus, 77 North Front Street (the former Central Safety Building) is being renovated, the 109 N Front Building is slated to be demolished later this year due to its functional obsolescence, and a new building will eventually be constructed to replace it. The Finance and Management Department, Office of Construction Management is nearing the completion of the renovation of 77 North Front Street (the former Central Safety Building) which will be occupied by Offices of the City Attorney, the Civil Service Commission, the Department of Human Resources, the Public Safety Director, the City Auditor's Income Tax Section, and the Purchasing Office of the Department of Finance and Management.
The Civil Service Commission, the Public Safety Director, the City Auditor's Income Tax Section, and the Purchasing Office of the Department of Finance and Management will be vacating space in the Beacon Building. The vacancies created by the move of these offices will create "swing space" to allow the City to move the Equal Business Opportunity Office, much of the Department of Public Service, and the Department of Development's Planning Division and Land Redevelopment Office offices from the 109 N. Front Street to the Beacon Building.
This legislation authorizes the Finance and Management Director to expend funds for labor, materials, equipment, and services in conjunction with the relocation of various City offices from the 109 North Front Building to the 50 W. Gay Beacon Building. To effectively and efficiently move these various City offices, it will be necessary to purchase items and services such as, but not limited to, VOIP telephones, VOIP switching equipment, data wiring & outlets, moving services, carpeting, possibly hazardous material remediation services, purchase of used furniture, modular furniture disassembly and reassembly, and light demolition and renovation work. Contracts will be established in accordance with the competitive bidding provisions of the Columbus City Codes, 1959, or purchase orders will be established from universal term contracts.
Emergency action is requested to ensure that the necessary services and components are available when required to ensure that the moves of the various offices can be completed on schedule and as efficiently as possible in order to minimize disruption of services to the public.
Fiscal Impact: This legislation authorizes the expenditure of monies for labor, materials, equipment, and services from the General Permanent Improvement Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the appropriation and transfer of $548,000.00 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to expend funds for labor, materials, equipment, and services in conjunction with the relocation of various City offices to the Beacon Building; to authorize the expenditure of $548,000.00 from the General Permanent Improvement Fund; and to declare an emergency. ($548,000.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget to account for the deposit of $350,504.00 into the General Permanent Improvement Fund to reflect the revised amount of $1,320,127.00; and
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to authorize the appropriation and transfer of funds between projects within the General Permanent Improvement Fund to provide sufficient funds in the appropriate project for this expense; and
WHEREAS, as part of the overall development of the City Hall Campus, 77 North Front Street (the former Central Safety Building) is being renovated, the 109 N Front Building is slated to be demolished later this year due to its functional obsolescence, and a new building will eventually be constructed to replace it; and
WHEREAS, it is necessary for the Finance and Management Department to relocate various offices from 109 North Front Building to 50 West Gay, the Beacon Building, so as to ready the 109 North Front Building for demolition later this year; and
WHEREAS, is necessary to provide funding on an Auditor's Certificate in order that contracts necessary for the project can be flexibly and efficiently established for the various services, equipment, labor, and renovations that will be required; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to expend funds for labor, materials, equipment, and services in conjunction with the relocation of various City offices to the Beacon Building, thereby immediately preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Fund 748
Project Name| Project No.|Current Authority|Revised Authority|Difference
Unallocated Balance Fd. 748 748999-100000 (Gen Perm Imp Carryover) $969,623|$1,320,127|$350,504
Unallocated Balance Fd.748 748999-100000 (Gen Perm Imp Carryover) $1,320,127|$783,827|($536,300)
45-07 Facilities Mgmt 748459-100000 (Gen Perm Imp Carryover) $11,700|$0|($11,700)
Facilities Renovation - Beacon Building 748459-100001 (General Permanent Improvement Carryover)
$0|$548,000|$548,000
SECTION 2. That the transfer of appropriation within the General Permanent Improvement Fund be authorized as follows:
FROM:
Dept/Div: 45-07 | Fund: 748 | Project Number 748459-100000 | Project Name - 45-07 Facilities Mgmt | OCA Code: 748459 | OL3: 2140 | Amount $11,700.00
TO:
Dept/Div: 45-07 | Fund: 748 | Project Number 748459-100000 | Project Name - 45-07 Facilities Mgmt | OCA Code: 748459 | OL3: 6621 | Amount $11,700.00
SECTION 3. To appropriate from the unappropriated balance of the General Permanent Improvement Fund in Dept/Div: 45-01 | Fund: 748 | Project Number 748999-100000 | Project Name - Unallocated Balance Fd. 748 | OCA Code: 643114 | OL3: 6621 | Amount $536,300.00
SECTION 4. That the transfer of cash and appropriation within the General Permanent Improvement Fund be authorized as follows:
FROM:
Dept/Div: 45-01 | Fund: 748 | Project Number 748999-100000 | Project Name - Unallocated Balance Fd. 748 | OCA Code: 643114 | OL3: 6621 | Amount $536,300.00
Dept/Div: 45-07 | Fund: 748 | Project Number 748459-100000 | Project Name - 45-07 Facilities Mgmt | OCA Code: 748459 | OL3: 6621 | Amount $11,700.00
TO:
Dept/Div: 45-27 | Fund: 748| Project Number 748459-100001 | Project Name - Facilities Renovation - Beacon Building | OCA Code: 745901 | OL3:6621 | Amount $548,000.00
SECTION 3. That the Finance and Management Department be authorized to purchase labor, materials, services and equipment that are necessary for the relocation of various City offices to the Beacon Building at 50 West Gay Street.
SECTION 4. That the appropriation and expenditure of $548,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund No. 748 to pay the cost thereof. Contracts will be established in accordance with the competitive bidding provisions of the Columbus City Codes, 1959, or will be made from purchase orders from established universal term contracts. City Council recognizes that this ordinance does not identify the specific contractor(s and understands that its passage will authorize the Finance and Management Director to make the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied that it is in the best interests of the City to delegate the contracting decisions associated with the move of various City offices from the 109 N. Front Building.
Division: 45-27
Fund: 748
Project: 748459-100001
OCA Code: 745901
Object Level 1: 06
Object Level 3: 6621
Amount: $548,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.