Explanation
1. BACKGROUND
The Division of Refuse Collection requires eight (8) cubic yard containers with which to collect refuse from multi-family dwellings and other applications where the utilization of such a container is more efficient and less costly than utilizing 90-gallon or 300-gallon containers and/or is dictated by spatial considerations.
In instances where 8 cubic yard containers will replace existing 90 and 300-gallon containers, the change-out will provide for more refuse capacity and serve to improve the cleanliness of neighborhood alleys.
The Purchasing Office opened formal competitive bids for eight cubic yard containers on March 24, 2011, (bid #SA003758) and has established a multi-year universal term contract with Farmer's Refuse & Trucking Inc, for their purchase (0622-2011). This ordinance authorizes the purchase of eight cubic yard containers, replacement parts, and tools required for a total cost of $34,702.37.
The division intends to purchase a like number (more or less) of these containers in each of the next two years.
Farmer's Refuse & Trucking Inc. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE
Farmer's Refuse & Trucking Inc. contract compliance number is 311293640 and expires 11/16/12
3. FISCAL IMPACT
Funds for this purchase are available within the Refuse G.O. Bonds Fund. This legislation transfers monies within Fund 703, amends the 2011 Capital Improvements budget as appropriate, and authorizes the purchase and the expenditure therefore.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of eight (8) cubic yard refuse collection containers, replacement parts, and tools required for the Division of Refuse Collection per the terms and conditions of an existing universal term contract; to amend the 2011 Capital Improvement Budget; to authorize the transfer of $34,702.37 between projects within the Refuse G.O. Bonds Fund; and to authorize the expenditure of $34,702.37 from the Refuse G.O. Bonds Fund for this purpose. ($34,702.37)
Body
WHEREAS, the Division of Refuse Collection is in need of eight (8) cubic yard containers, container parts and tools; and
WHEREAS, the Purchasing Office opened formal competitive bids for eight cubic yard containers on March 24, 2011; and
WHEREAS, a multi-year universal term contract has been established for the purchase of these dumpsters; and
WHEREAS, it is necessary to amend the 2011 C.I.B. to establish authority in the appropriate project for this purchase, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and hereby is authorized to establish a purchase order for $34,702.37 for the purchase of eight (8) cubic yard refuse containers, replacement parts, and tools required for replacement parts for the Division of Refuse Collection from Capital Refuse Consultants per the terms and conditions of an existing universal term contract established by the Purchasing Office for this purpose as described below:
Fund / Project
703 / 520001-100010 Mechanized Collection Equipment - Dumpsters
1. FL004912 (SA003758)
Farmer's Refuse & Trucking Inc.
1952 Linton Road
Logan, OH 43138
Purchase of Eight Cubic Yard Containers, Parts, and Tools - $34,702.37
SECTION 2. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be and is hereby amended to provide sufficient authority for this purchase as follows:
Fund/Project / Project Name / Current / Change / Amended
703 / 520004-100005 / Facility Improvements / $265,237.00 (Carryover) / ($11,000.00) (Carryover) / $254,237.00 (Carryover)
703 / 520001-100010 / Mechanized Collection Equipment - Dumpsters (Voted 2008 Debt) / $11,000.00 / ($11,000.00) / $0.00 (Carryover)
703 / 520004-100000 / Alum Creek Remediation / $146.00 (Carryover) / (146.00)(Carryover) / $0.00 (Carryover)
703 / 520001-100000 / Mechanized Collection Equipment / $23,558.12 (Carryover) / ($23,558.00) (Carryover) / $0.00 (Carryover)
703 / 520004-100005 / Facility Improvements (Voted 2008 Debt) / $1,000,000.00 / $11,000.00 / $1,011,000.00
703 / 520001-100010 / Mechanized Collection Equipment - Dumpsters / $0.00 (Carryover) / $34,703.00 (Carryover) / $34,703.00 (Carryover)
SECTION 3. That the transfer of monies between projects within Fund 703, Refuse G.O. Bonds Fund, be and hereby is authorized as follows:
TRANSFER FROM:
Division: 59-02
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100000 / Mechanzied Collection System / 06-6600 / 703001 / $23,557.12
703 / 520004-100005 / Facilities / 06-6600 / 730405 / $11,000.00
703 / 520004-100000 / Alum Creek Remediation / 06-6600 / 703004 / 145.25
TRANSFER TO:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100010 / Mechanized Collection System - Dumpsters / 06-6651 / 735210 / $34,702.37
SECTION 4. That the expenditure of $34,702.37 be and hereby is authorized from Fund 703, the Refuse G.O. Bonds Fund, Department No. 59-02, Division of Refuse Collection , Object Level One Code 06, Object Level Three Code 6651, OCA Code 735210, Project 520001-100010 to pay the cost of said containers.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.