Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Parts and Up-Fitting/Retro-Fitting Services with Parr Public Safety Equipment Inc. The Department of Finance and Management, Fleet Management is the primary user. Parts and Up-Fitting/Retro-Fitting Services are needed to up-fit or retro-fit prisoner transport vehicles for the Division of Police. The term of the proposed option contract would be approximately two (2) years, expiring September 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 5, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ013204). One (1) bid was received.
The Purchasing Office is recommending award to the most responsive, responsible and best bidder as follows:
Parr Public Safety Equipment Inc., CC# CC001060 expires June 30, 2020, Catalog and Items 1-4; $1.00
Total Estimated Annual Expenditure: $150,000, Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Parts and Up-Fitting/Retro-Fitting Services with Parr Public Safety Equipment, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107. ($1.00).
Body
WHEREAS, the Parts and Up-Fitting/Retro-Fitting Services UTC will provide for the purchase of up-fit or retro-fit prisoner transport vehicles for the Division of Police; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 5, 2019 and selected the most responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of Fleet Management to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Parts and Up-Fitting/Retro-Fitting Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Parts and Up-Fitting/Retro-Fitting Services in accordance with Request for Quotation RFQ013204 for a term of approximately two (2) years, expiring September 30, 2021, with the option to renew for one (1) additional year, as follows:
Parr Public Safety Equipment, Inc., Catalog and Items 1-4, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.