Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division. The original contract was authorized by City Council through Ordinance No. 1230-2008, passed July 21, 2008. It was renewed by Ordinance No. 0848-2009, passed June 22, 2009 and modified by Ordinance No. 1456-2009, passed October 26, 2009. The term of this contract is August 1, 2009 to June 31, 2010.
The proposed modification provides funding for elevator violations in various buildings under the purview of the Facilities Management Division. Kone, Inc. was chosen to perform this work because it is the Facilities Management Division's contractor for normal elevator maintenance. Kone, Inc. has been the elevator maintenance and service provider for the last six years. Therefore, it would not be in the best interests of the City to bid this service. Awarding it to another elevator provider could cause a conflict with the current provider's ability to maintain the equipment. This ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $10,500.00. Prices already established in the contract were used to determine the cost of this modification.
Kone, Inc. Contract Compliance No. 36-235742; expiration date July 15, 2010.
Fiscal Impact: The Facilities Management Division budgeted $156,800.00 in the 2009 General Fund Operating Budget. The cost of the elevator contract in 2008 was $141,000.00. The cost of this modification is $10,500.00, bringing the total contract to $245,303.00. This additional expense was projected in the Third Quarterly Financial Review.
Title
To authorize the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division; and to authorize the expenditure of $10,500.00 from the General Fund. ($10,500.00)
Body
WHEREAS, Ordinance No. 0848-2009, passed June 22, 2009, in the amount of $156,800.00 authorized the original elevator contract and Ordinance No. 1456-2009, passed October 26, 2009, in the amount of $78,003.00 authorized the modification of the contract; and
WHEREAS, it is necessary for the Finance and Management Director to modify and increase said contract with Kone, Inc. for the maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Kone, Inc. for elevator maintenance and service, in accordance with the provisions of Columbus City Codes 329.16.
SECTION 2. That the expenditure of $10,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $10,500.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.