Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with 2K General Company for the Facilities -Marion Road Fencing project and to provide payment for construction, construction administration and inspection services.
This contract consists of the installation of fencing at Marion Road Refuse Warehouse, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 6, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on June 10, 2021, (majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
2K General Company $122,500.00 Delaware, Ohio Majority
Award is to be made to 2K General Company as the lowest responsive and responsible and best bidder for their bid of $122,500.00. There will be no construction administration and inspection services. The total legislated amount is $122,500.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against 2K General Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for 2K General Company is CC005739 and expires 7/13/22.
3. PRE-QUALIFICATION STATUS
2K General Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds are available within the Refuse Collection Bond Fund, Fund 7703. An amendment to the 2020 Capital Improvement Budget and a transfer of cash and appropriation is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to secure the Marion Road Refuse facility.
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Refuse Collection Bond Fund; to authorize the Director of Public Service to enter into contract with 2K General Company for the Facilities -Marion Road Fencing project; to authorize the expenditure of up to $122,500.00 from the Refuse Bond Fund for the project; and to declare an emergency. ($122,500.00)
Body
WHEREAS, the Department of Public Service is engaged in the Facilities -Marion Road Fencing project; and
WHEREAS, the work for this project consists of the installation of fencing at Marion Road Refuse Warehouse, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, 2K General Company will be awarded the contract for the Facilities -Marion Road Refuse Fencing project; and
WHEREAS, the Department of Public Service requires funding to be available for the Facilities -Marion Road Fencing project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds and appropriation within Fund 7703, the Refuse Collection Bond Funds, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with 2K General Company to secure the Marion Road Refuse facility, for the public safety, health and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7703 / P520004 - 100000 / Alum Creek Remediation (Voted Carryover) / $48,609.00 / ($22,500.00) / $26,109.00
7703 / P520004 - 100005 / Alum Creek Remediation - Facility Improvements (Voted Carryover) / $100,000.00 / ($100,000.00) / $0.00
7703 / P590130-100069 / Facilities -Marion Road Fencing (Voted Carryover) / $0.00 / $122,500.00 / $122,500.00
SECTION 2. That the transfer of $22,500.00, or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Collection Bond Funds), from Dept-Div 5902 (Division of Refuse Collection), Project P520004 - 100000 (Alum Creek Remediation), Object Class 06 (Capital Outlay) to Dept-Div 5902 (Division of Refuse Collection), Project P590130-100069 (Facilities -Marion Road Fencing), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $100,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Collection Bond Funds), from Dept-Div 5902 (Division of Refuse Collection), Project P520004 - 100005 (Alum Creek Remediation - Facility Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5902 (Division of Refuse Collection), Project P590130-100069 (Facilities -Marion Road Fencing), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with 2K General Company located at 19 Gruber St. Building B, Delaware, Ohio 43015, for the Facilities -Marion Road Fencing project in the amount of up to $122,500.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 5. That the expenditure of $122,500.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Collection Bond Funds), Dept-Div 5902 (Division of Refuse Collection), Project P590130-100069 (Facilities -Marion Road Fencing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.