Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of computer related products. These purchases will be made from pre-established universal term contracts (UTCs) with Smart Solutions (FL001717 - BPCMP01EA - Expires - 3/31/2006) for $57,550.36 and Resource One (FL001696 - BPCMP01D - Expires - 3/31/2006) for $93,463.03, which in the aggregate totals $151,013.39.
The Department of Technology has a need to continue the efforts of updating various computer products and equipment throughout the city. These products and equipment are very important to the daily operation of various city divisions and crucial for continued efficiency of city operations. Additionally, this is the first time in several years that funding has been available for replacing and updating computer related products and equipment.
FISCAL IMPACT
Earlier this year, The Department of Technology expended $144,573.98 with Smart Solutions, and $424,251.37 with Resource One for computer equipment and related products, for various city agencies. However, the department has a need to transfer $102,979.00 between Object Levels in the Department of Technology, Internal Service Fund. Funds for this transfer have been identified and are available in Object Level Three:03 and was anticipated within the third quarter review. Funds for this ordinance are available in the 2005 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $151,013.39.
CONTRACT COMPLIANCE
341403269 -- Expiration 06/04/2007 Smart Solutions
311419297 - Expiration 03/09/2007 Resource One
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to issue purchase orders for computer products and equipment on behalf of various city agencies from a pre-established universal term contract (UTC), which expires March 31, 2006 with Smart Solutions and Resource One; to authorize and direct the City Auditor to transfer $102,979.00 between object levels within the Department of Technology, Internal Service Fund; to authorize the expenditure of $151,013.39 from the Department of Technology Internal Service Fund. ($151,013.39)
Body
WHEREAS, throughout the city, the Department of Technology has a need to continue the efforts of updating various computer products and equipment. These products and equipment are very important to the daily operation of various city divisions and crucial for continued efficiency of city operations; and
WHEREAS, additionally, this is the first time in several years that funding has been available for replacing and updating computer related products and equipment; and
WHEREAS, this ordinance will authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of computer products and equipment from an established universal term contract with Smart Solutions, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $102,979.00 between object levels within the Department of Technology, Internal Service Fund as follows:
From:
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590247 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $9,000.00 - Refuse
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 280768 -- OBJ Level 1 03 -- OBJ Level 03 3372 -- Amount $28,462.08 - Computer Operations
Division 47-02 -- Fund 514 - Subfund 001 -- OCA Code 472417 -- OBJ Level 1 03 -- OBJ Level 03 3372 -- Amount $65,516.92 -- Information Services
To:
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590247 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $9,000.00 - Refuse
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 280768 -- OBJ Level 1 06 -- OBJ Level 06 6649 -- Amount $28,462.08 - Computer Operations
Division 47-02 -- Fund 514 - Subfund 001 -- OCA Code 472417 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $65,516.92 -- Information Services
SECTION 2. That the Director of the Department of Finance and Management be and is hereby authorized to establish purchase orders, on behalf of the Department of Technology, for the purchase of computer products and equipment, on behalf of various city agencies from an established universal term contract with Smart Solutions and Resource One.
SECTION 3. That the expenditure of $151,013.39 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 200147 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $750.00 - City Council
Division 47-01 -- Fund 514 -- Subfund 265 -- OCA Code 514265 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $12,000.00 -- Street Construction
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400447 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $3,700.00 -- Education
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 500147 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $27,409.39 - Health
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590247 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $9,000.00 - Refuse
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 270147 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $573.00 -- Civil Service
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 220247 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $3,602.00 -Income Tax
Division 47-02 -- Fund 514 - Subfund 001 -- OCA Code 472417 -- OBJ Level 1 02 -- OBJ Level 02 2193 -- Amount $65,516.92 -- Information Services
Division 47-02 - Fund 514 - Subfund 001 - OCA Code 280768 - OBJ Level 1 06 - OBJ Level 06 6649
-- Amount $28,462.08 -- Computer Operations
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.