Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Glaus, Pyle, Schomer, Burns, and Dehaven, Inc. (GPD Associates) for a professional engineering services contract in the amount of $21,900.00. This modification is needed for additional design services to determine the most efficient solution to rehabilitate the Salt Barn Roofs located at Scherers Court and 25th Avenue.
Work to date includes:
Bridge Inspections, bridge load ratings, bridge rehab workplans, and engineering reports, preparation of design plans, bridge inspections, engineering analysis and reports, preparation of engineering plans and specifications to correct bridge deficiencies identified in workplans. Additional work included the provision of analysis of the Division's Salt Barns to determine their structural integrity and possible solutions to structural deficiencies.
Worked to be performed as part of this modification includes additional engineering and analysis of the Division of Planning and Operations' salt barns at Scherers Court and 25th Avenue. This modification will allow the consultant to provide biddable plans for the rehabilitation of the roofs of the structures at these locations. This modification is desireable because the consultant, Glaus, Pyle, Schomer, Burns, and Dehaven, Inc., has provided the analysis of these structures and has existing knowledge of the structures and alternatives available to rehabilitate them.
The amount of this modification was determined through negotiations with the consultant.
The original contract amount was $300,000 authorized by ordinance 0579-2008.
Modification number 1 in the amount of $200,000 was authorized by ordinance 0587-2010.
Modification #2 for this contract in the amount of $100,000 was authorized by ordinance 1598-2010.
The amount of this modification is $21,900.00
The total contract amount including all modifications is $621,900.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns, and Dehaven, Inc.
2. CONTRACT COMPLIANCE
Glaus, Pyle, Schomer, Burns, and Dehaven, Inc.'s contract compliance number is 341134715 and expires 3/22/12.
3. FISCAL IMPACT
Funds in the amount of $21,900.00 are available in the Streets and Highways G.O. Bonds Fund for the Department of Public Service.
4. EMERGENCY DESIGNATION
Due to the structural deterioration of the salt barn roof structures, the Department of Public Service is requesting this ordinance to be an emergency measure in order to allow for the planned procurement and construction of the building renovations necessary to return these facilities to full capacity and operational status.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with GPD Associates in connection with the Bridge Rehabilitation - General Engineering Bridges 2008 contract to provide for engineering services for the City salt barns; to authorize the expenditure of funds within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($21,900.00)
Body
WHEREAS, the Department of Public Service currently maintains the General Engineering Bridges 2008 contract with GPD, Inc.; and
WHEREAS, City Auditor's Contract No. EL008420 in the amount of $300,000.00 was authorized by Ordinance No. 0579-2008, passed May 19, 2008, executed July 24, 2008 and approved by the City Attorney on July 25, 2008; and
WHEREAS, modification number 1 was authorized by ordinance 0587-2010 to increase the contract amount by $200,000, for the purpose of creating work plans needed to implement corrective measures for bridge deficiencies as well as other engineering analysis and reporting; and
WHEREAS, modification number 2 in the amount of $100,000.00, was authorized by ordinance 0587-2010, to allow the capability to have engineering and design services available in a timely basis for bridge design and analysis to correct bridge deficiencies and also provide analysis of City Salt Barn structures; and
WHEREAS, the Director of Public Service has identified the need to further modify this contract (modification number 3) to provide additional engineering and design for City Salt Barn structures; and
WHEREAS, this ordinance authorizes modification number 3 to this contract in the amount of $21,900.00; and
WHEREAS, a satisfactory proposal has been submitted by GPD, Inc; and
WHEREAS, the 2011 Capital Improvement Budget be amended to provide sufficient authority for this project; and
WHEREAS, an emergency exists in the Department of Public Service in that these engineering services are necessary to provid timely engineering services for the City's Salt barns in order to allow for the planned procurement and construction of the building renovations necessary to return these facilities to full capacity and operational status; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008420, Bridge Rehabilitation - General Engineering Bridges 2008, with GPD Associates, 520 South Main Street, Suite 2531, Columbus, OH, 43054 in an amount up to $21,900.00, to provide engineering services for the City's salt barns for the Division of Planning and Operations.
SECTION 2. That for the purpose of paying the cost thereof, the sum of $21,900.00 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Planning and Operations, Dept.-Div., 59-11, as follows:
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
704 / 590130-100016 / Facilities-Salt Barn Roofs / 06-6682 / 743016 / $21,900.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.