Explanation
This ordinance authorizes the Finance and Management Department, Fleet Management Division, to purchase various light duty vehicles to replace vehicles that are beyond their useful service lives. These eighty five vehicles will be used by eight of the City's departments, with the largest number for the Recreation and Parks Department and the Division of Fire. The purchases will be from established Universal Term Contracts for light duty vehicles and automobiles with Ricart Properties Inc, Germain Ford, Gollings Arena Dodge Inc.
There are currently 2,748 pieces of on-road equipment in the City of Columbus. Criteria used to select which vehicles to replace include whether the vehicle is older than ten years, has over 100,000 miles, and if the maintenance cost to date has been greater than the acquisition cost.
Fiscal Impact: A total of $1,580,000.00 has been budgeted in the 2011 General Fund for vehicle replacements and $40,644.00 from the Recreation and Parks Department Operating Fund the purchase of two Ford Transit Connect vehicles. This ordinance authorizes the total expenditure of $1,596,386.00, leaving $24,258.00.
Emergency Action is requested so that the orders for these vehicles can be placed and older high maintenance vehicles can be removed from service.
Contract compliance numbers: Ricart Properties 311282546 expires 9/21/2012, Germain Ford 311742492 expires 10/07/2012, Gollings Arena Dodge Inc 161618188 expires 11/02/2011.
Title
To authorize the Finance and Management Director to establish various purchase orders for light duty vehicles and automobiles in accordance with the terms and conditions of the existing Citywide Universal Term Contracts with Ricart Properties Inc, Germain Ford, Gollings Arena Dodge Inc; to authorize the expenditure of $1,555,742.00 from the General Fund and $40,644.00 from Recreation and Parks Operating Fund; and to declare an emergency. ($1,596,386.00)
Body
WHEREAS, the useful life of various City vehicles have been exceeded due to age, mileage, or maintenance expense; and
WHEREAS, the replacement of some of these vehicles would greatly reduce the maintenance expense associated with older vehicles; and
WHEREAS, monies for vehicle replacements are budgeted within the General Fund and the Recreation and Parks Operating Fund; and
WHEREAS, the City has established Universal Term Contracts with Ricart Properties Inc., Germain Ford, Gollings Arena Dodge Inc for light duty vehicles and automobiles; and
WHEREAS, Solicitation SA003679, which opened September 2, 2010 and awarded to Bus Service Inc for a minibus with wheelchair access has extended their pricing; and
WHEREAS, Solicitation SA003610, which opened June 17, 2010 and awarded to Bus Service Inc for a minibus has extended their pricing; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Fleet Management Division, to replace light duty vehicles and automobiles that have exceeded their useful lives, as this will greatly reduce the maintenance expenses associated with such vehicles, as well as allowing orders to be placed before production cut-off dates, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to establish purchase orders with Ricart Properties Inc, Germain Ford, Gollings Arena Dodge Inc for the purchase of light duty vehicles and automobiles in accordance with the terms and conditions of the Universal Term Contracts.
SECTION 2. To authorize the Finance and Management Director to establish a purchase order with Bus Service Inc for three minibus vehicles with extending pricing from SA003679 and SA003610.
SECTION 3. That the expenditure of $1,555,742.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division 45-05
Fund: 010
OCA Code: 451201
Object Level 1:06
Object level 3: 6650
Amount: $1,555,742.00
SECTION 4. That the expenditure of $40,644.00 or so much thereof as may be necessary in regard to the action authorized in Section 2, be and is hereby authorized and approved as follows:
Division 51-01
Fund: 285
OCA Code: 510495
Object Level 1:06
Object level 3: 6652
Amount: $40,644.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.